Awards Disbursements Officer at Thompson Rivers University – Kamloops, British Columbia

Application Restrictions
Open to both Internal and externalJob Type:Support Staff (CUPE)Posting In effect from15/1/2026
Closing Application Date:29/1/2026Closing date for internal CUPE applicants29/1/2026

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part TimeFull TimeSupport TypeOngoingAnticipated Start Date2/3/2026Position End Date (If Applicable)The Hours of work are subject to change depending upon departmental requirementsScheduleThe hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pm (subject to change depending upon departmental requirements)Schedule DescriptionDUTIES

The Awards Disbursements Officer is responsible for administering the disbursement of student funding, maintaining award records, and supporting the application and adjudication processes. This position ensures accurate and timely financial transactions and provides exceptional service to students and stakeholders.

MAJOR DUTIES & RESPONSIBILITIES

1. Responsible for the final vetting and disbursement of all Student Awards and Financial Aid funding disbursements, including awards, scholarships, bursaries, prizes, grants, and emergency funding. Determine appropriate payment methods (account credits vs. accounts payable).
2. Maintain comprehensive award records in collaboration with the Awards Advisor and under the direction of the Awards Coordinator, including application links, automated rankings, adjudication timelines, and updates to the online Awards Guide.
3. Prepare and manage communications for applicants and recipients, including templates, extracts, and ceremony coordination with Advancement, Deans and other senior leadership offices.
4. Support financial reconciliation of award funds and liaise with Finance, Athletics, Graduate Studies, and academic departments to ensure accurate fund management.
5. Assist in award adjudication, including GPA calculations, enrolment verification, document validation, and student record updates in compliance with institutional and government policies.
6. Provide administrative support to Awards Advisors, including spreadsheet development, correspondence, and electronic file management.
7. Offer advanced student support for award applications and respond to inquiries via multiple channels (in-person, phone, email, web).
8. Coordinate with Advancement, external funders, high schools, and TRU campuses and centres.
9. Assists with ensuring award-related content on the university website and other platforms remains up to date.

REPORTS TO
Awards Coordinator

QUALIFICATIONS

REQUIRED QUALIFICATIONS
EDUCATION:

• Completion of a relevant two-year diploma or higher

EXPERIENCE:

• Minimum two years of experience in financial data administration and customer service including one year of experience using spreadsheet tools

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• High attention to detail and accuracy in data entry and reconciliation
• A working knowledge of double-entry bookkeeping in accounting transactions and analysis
• Demonstratable intermediate proficiency in Microsoft Excel, including relational queries and mail merges from Word
• Solid written and verbal communication skills
• Strong interpersonal skills with a focus on tact and diplomacy
• Proven ability to work independently as well as in a team environment
• Familiarity with office procedures in a digital and networked setting

WORKING CONDITIONS

• Sitting at desk and computer for long periods of time and general office conditions
• Regular interaction with students and staff in-person and virtually
  

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.Pay Band$27.90 - $31.00 ( CUPE Grade 06 (90% - 100%) )Salary rateThis Position is not subject to a 90% start rate for new Employees.Location:Kamloops, BC CA (Primary)

# of Hires Needed:1
Organizational Unit:Thompson Rivers University -> Strategic Enrolment and University Registrar -> Student Awards and Financial Aid
Diversity and Inclusion Commitment:Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.