Payroll Manager in Bethesda at Coakley & Williams Construction, LLC

The Payroll Manager is responsible for the accurate processing of payroll, administration of employee benefits within payroll, review of benefits related invoices, management of corporate credit cards, reimbursements and vehicle allowance programs. This role serves as a primary point of contact for employees regarding payroll and works closely with accounting and HR personnel.

CWC Leadership Competencies:

• Visionary: Consistently articulates a clear and compelling picture of the future that motivates and guides others toward long-term goals.
• Influential: Effectively persuades and inspires others by building strong relationships and presenting ideas with clarity and conviction.
• Composed: Maintains focus, clarity, and emotional control under pressure, enabling effective decision-making and steady leadership in high-stress or uncertain situations.
• Team Focused: Actively contributes to a collaborative environment, valuing shared successes and supporting team cohesion and performance.
• Committed to Personal Development: Demonstrates a proactive approach to learning and growth by seeking feedback, embracing challenges, and enhancing personal effectiveness.

Key Responsibilities:

Payroll Administration

• Process bi-weekly payroll, including review and reconciliation of payroll data
• Administration of the employee timekeeping system
• Process bi-weekly and monthly payroll tax payments
• Review payroll reports for accuracy and resolve discrepancies

Benefits Administration

• Submit bi-weekly 401(k) contribution files to 401K custodian and H.S.A contribution to benefits provider
• Review benefits invoices from carriers to ensure accuracy
• Verify proper removal of terminated employees from benefit plans
• Confirm benefit billing rates align with plan elections

Time-Keeping System and ERP Maintenance

• Set up new employees in time keeping system and ERP
• Review source documentation to ensure employee records are accurate and compliant
• Perform ongoing system maintenance and updates

Corporate Card & Expense Programs

• Manage company gas card program, including ordering new cards, deactivating old cards, and reviewing monthly spending for anomalies
• Manage corporate card program, including ordering new cards, managing credit limit increases, setting up routing, and assisting employees with issues
• Serve as the primary point of contact for employees regarding corporate card usage

Vehicle Reimbursement Administration

• Administer vehicle reimbursement program, including onboarding and terminating employees
• Monitor employee mileage submissions for accuracy and compliance
• Set up taxable adjustments as needed
• Serve as the primary point of contact for employees regarding mileage reimbursement

Expense Reimbursement

• Review employee expense reimbursements for compliance with company policy

Qualifications:

• Experience in payroll processing and benefits administration
• Familiarity with HRIS and payroll systems
• Working knowledge of certified payroll
• Experience working with corporate card and expense reimbursement programs
• Strong attention to detail and ability to identify discrepancies
• Ability to manage confidential information with discretion
• Strong organizational and communication skills
• 5+ Year of experience in payroll processing