Transportation Specialist at Immediate Mailing Service – Cheektowaga, New York

Driver-Transportation Specialist

Department: Operations

Reports to: Facilities Manager

Location: Buffalo, NY

Full-Time:3:00 p.m. to 11:30 p.m.

Pay Schedule: Non-exempt gets paid weekly

(Non-Exempt): Compensation starts at $40,000–$46,000 annually, depending on experience.

Shift Differential: 2nd Shift, +$1. hour, 3rd Shift, +$2. Hour (Based on hours worked)

Benefits: Begin the first day after the first two full months of employment.

****The salary range reflects the anticipated compensation for the role and may vary based on several factors, including experience, education, specific skill sets, tenure, and overall fit. We value each person’s contributions and understand that every role has unique requirements that influence compensation; however, different roles may require different levels of expertise and qualifications, which can affect compensation. While we strive to maintain fairness and consistency across the organization, differences in responsibilities, qualifications, and market conditions may result in varied compensation levels. Our goal is to ensure that compensation remains equitable, aligned with the demands of each position, and reflective of each employee’s unique value.

The Transportation Specialist plays a critical role in supporting organizational goals by coordinating and managing transportation logistics for both incoming and outgoing shipments. Acting as a central point of coordination, execution, and communication across the department, this role ensures delivery of high-quality service and operational efficiency. The incumbent must demonstrate professionalism, maintain confidentiality, and thrive in a dynamic, fast-paced environment.

The essential functions include, but are not limited to, the following:

• Coordinate transportation logistics for incoming and outgoing shipments.

• Schedule and dispatch drivers and delivery vehicles as needed.

• Ensure compliance with DOT and company transportation policies.

• Track shipments and resolve delivery issues promptly.

• Maintain transportation records and prepare necessary reports.

• High school diploma or equivalent; associate degree preferred.

• 2+ years of logistics, dispatch, or transportation coordination experience.

• Knowledge of DOT regulations and transportation software.

• Strong attention to detail and organizational skills.

Employees may be required to perform duties outside their primary responsibilities or assigned department, as reasonably requested by management. These duties may occasionally occur outside regular working hours, provided they align with applicable labor laws.

If you are called in to work outside your regular schedule, you are expected to work at least four hours unless otherwise directed by management.

The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully.

• Primarily a sedentary office role with frequent use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• Requires the ability to sit or stand for extended periods, occasional light lifting (up to 15 pounds), and regular use of hands and fingers for typing and data entry.
• Visual acuity to read and produce reports, and ability to communicate effectively in a typical office environment.

This job description in no way states or implies that these are the only duties to be performed by this position's employee(s). Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements. They are subject to possible modification to accommodate individuals with disabilities reasonably.

Immediate Mailing Services, Inc. is an Equal Opportunity–Affirmative Action Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, protected veteran status, immigration status, criminal history, height, weight, or any other protected category under applicable federal, state, or local laws. We are a drug‑free workplace and comply with all applicable ADA requirements.

To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health, safety, or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.