Program Coordinator, Policy Program Administration at The Aspen Institute – Washington, District of Columbia

ABOUT US

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

POLICY PROGRAMS

The Aspen Institute's 25 policy programs foster non-partisan, cross-sector solutions to complex societal issues through dialogue, leadership facilitation, convenings, and research. Key areas include global and technological development, economic opportunity and equality, environmental issues, and social trust.

ABOUT THIS ROLE

The Program Coordinator for Policy Program Administration plays a critical role in supporting the coordination, governance, reporting, and administrative operations of Policy Programs, the largest personnel and financial sector of the Aspen Institute.

This part-time role requires a highly organized, detail-oriented professional who exercises sound judgment, maintains confidentiality, and effectively manages multiple priorities. The Program Coordinator partners closely with leadership and Program Directors to ensure reporting integrity, governance excellence, and smooth operational execution. This position offers high visibility within Policy Programs and direct engagement with senior leadership and Board-level governance processes. It is an excellent opportunity for someone seeking to deepen their experience in program administration, executive support, and organizational coordination within a mission-driven environment.

This is a part-time role expected to work up to 20 hours per week, with a full-time equivalent salary range of $52,000 - $58,000. In accordance with our Reimagining Work policy, the Program Coordinator should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance.

WHAT YOU WILL DO

Governance & Reporting

• Ensure Policy Programs meet internal reporting requirements and deadlines.
• Compile, review, and validate quarterly reports for accuracy and completeness.
• Prepare comprehensive Board reports three times per year.
• Coordinate meetings between Board members and Policy Program Directors.
• Create, maintain, and update documentation related to Policy Programs.
• Prepare materials and provide administrative support for mid-year and end-of-year evaluations.

Meeting & Event Oversight

• Support Policy Program Director (PPD) meetings by:
  • Drafting and distributing agendas.
  • Booking meeting rooms and coordinating logistics.
  • Arranging guest speakers, as appropriate.
  • Ensuring smooth and professional meeting execution.

WHAT YOU WILL NEED TO THRIVE

• Bachelors degree and 1 year of experience, OR HS Diploma and 3 - 5 years experience required.
• Strong organizational and project management skills.
• Exceptional attention to detail and accuracy.
• Ability to handle sensitive information with discretion.
• Strong written communication skills, particularly in preparing reports and formal documentation.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience supporting senior leadership preferred.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.