Property Specialist at Portland, OR (Marquam Hill) – Portland, Oregon

Fills out purchase orders, central stores orders, and requisitions for needed or requested items with value up to authorized limit; updates cost and price information on supplies; accepts bids from vendors on items, usually by telephone, following OHSU purchasing rules and procedures; meets with vendors regarding procurement (e.g., product lines, availability of items, and price agreements); tracks missing shipments by contacting vendors and freight and transport companies.

Signs receipts for shipments of items delivered; submits receipts to Accounting Department for processing; checks items received against specifications, purchase orders, and invoices and inspects items for damage; places stock in an orderly fashion in a storeroom or warehouse; rotates stock items which have limited life spans; discards outdated stock; keeps storeroom/ warehouse clean and orderly; maintains inventory of forms and supplies on hand and reorders when appropriate; issues stores items to central staff and ships stores items to field offices; ensures locked security of stores items such as drugs, poisons, flammables, tools; answers questions from staff such as stock availability and purchasing procedures; talks to vendors about order problems (e.g., missing items, errors in billing); assembles new furniture and equipment, and performs minor repairs on existing furniture and equipment.

Marks equipment and property with identification labels for inventory tracking; verifies existence and location of equipment and property by matching inventory identification numbers marked on items against inventory records; researches location of missing items by telephone contact with responsible staff or by physical search.

Responsible for the monthly inventory and purchase of supplies. Also responsible for the supply and equipment inventory, including routine maintenance, serviceability and the repairs of equipment.

Responsible for creating and maintaining PAR levels in all stockrooms and EVS closets in Healthcare spaces. Responsible to maintain cleanliness of EVS stockrooms and supply areas in all buildings.