Financial Operations Coordinator in Highlands Ranch, Colorado at Stem School Highlands Ranch

About STEM School Highlands Ranch

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 public charter school in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us in our mission to redefine limits and unleash potential.

Our Core Values:

Prioritize Students – Every decision we make is focused on ensuring students thrive, lead, and succeed. The community that surrounds students exists for the purpose of their growth and development.

Build a Strong Community – We are more than a school, we are a community. We all have equal value and seek to encourage each other to maximize our unique strengths, gifts, and passions. The true power of a charter school is in the strength of its community.

Do Right, Always – Honesty, trust, and ethical decision-making guide our actions, fostering respect, accountability, and a safe environment, even in challenging circumstances or when recognition is absent.

Embrace Innovation – Never Stop Innovating. Innovation thrives on continuous growth, bold problem-solving, and a willingness to push boundaries, transforming ideas into meaningful progress.

Take Steady Steps – We play the long game with people and projects by implementing strategic planning, clear communication, systems and process, ample resources, and appropriate pacing - setting a strong foundation for a supportive environment for our community to thrive.

Lead With Care – Dedicated to making a difference through personal ownership, care, and compassion, creates lasting impact in our students, colleagues, and community.

Elevate the Standard – A commitment to continuous growth, where skills are refined, applied, and adapted to achieve the highest standards and empower everyone to reach their fullest potential.

Laugh Together – Having fun makes the team work! Creating an environment where joy is encouraged. Strengthens our teams, fosters a positive culture, and fuels creativity, making everyone feel valued, energized, and motivated to contribute.

Benefits:

STEM School Highlands Ranch offers a comprehensive benefits package, including:

Employer-paid health, dental, and vision insurance (available on the 1st of the following month).Short-term, long-term disability, life, and ADD insurance (available six months from hire date).Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of servicePosition Overview:

The Financial Operations Coordinator supports the daily financial operations of the organization through the accurate processing, tracking, and coordination of purchasing, accounts payable, accounts receivable, and financial records. This role works collaboratively within the Finance Department to ensure efficient workflows, strong customer service, timely processing, and accurate financial data management.

This position exercises independent judgment and discretion in the application of organizational finance procedures, purchasing compliance, budget monitoring, workflow prioritization, and operational decision-making in support of the organization’s financial operations.

The ideal candidate is highly organized, detail-oriented, collaborative, adaptable, and comfortable working in a fast-paced educational environment with multiple priorities and deadlines.

Position Requirements:

As a Financial Operations Coordinator, you will be expected to:

Financial Operations:

Review, evaluate, and coordinate financial transactions including invoices, purchase orders, reimbursements, deposits, and payment requests to ensure compliance with organizational policies, budget parameters, internal controls, and operational priorities.Coordinate and oversee accounts payable and accounts receivable workflows, identifying discrepancies, resolving issues, and ensuring compliance with financial procedures and operational timelines.Review and analyze credit card transactions and supporting documentation to ensure accurate financial coding, policy compliance, appropriate approvals, and budget alignment.Maintain oversight of financial records, supporting documentation, and documentation control practices to support operational accuracy, compliance, and audit readiness.Monitor departmental budgets, identify variances or spending concerns, and communicate recommendations to leadership regarding budget compliance and operational impacts. Exercise discretion in reviewing financial transaction accuracy, coding integrity, supporting documentation, and compliance with organizational financial procedures prior to system approval and processing.Support month-end and year-end financial close processesAssist with audit preparation and documentation requestsSupport the optimization, implementation, and continuous improvement of financial systems, workflow processes, and operational controls. Provide guidance and training to staff regarding purchasing procedures, financial workflows, and compliance expectations. Analyze financial and operational workflows to identify inefficiencies, recommend process improvements, strengthen internal controls, and support effective organizational decision-making.This position plays a key role in supporting organizational financial operations through the exercise of independent judgment, operational coordination, compliance oversight, and continuous process improvement initiatives.

Purchasing & Workflow Coordination:

Support purchasing workflows and vendor communicationIndependently review purchasing and financial transactions for compliance with organizational policies, budget availability, internal controls, and procurement procedures, escalating concerns or discrepancies as appropriate. Assist staff with purchasing procedures and finance-related questionsMonitor workflow queues and ensure timely completion of assigned tasksMaintain and oversee financial documentation systems and records retention practices to support operational efficiency, compliance, and audit readiness. Exercise independent judgment in prioritizing workflow activities, resolving operational finance issues, and determining when transactions or concerns require escalation to leadership.

Collaboration & Customer Service:

Provide excellent customer service to staff, vendors, families, and stakeholdersCollaborate with Finance Department team members to ensure operational continuityParticipate in cross-training efforts to support departmental flexibility and efficiencyAssist with process improvement initiatives and operational efficienciesMaintain confidentiality regarding financial and personnel information

Systems & Compliance:

Utilize financial software systems and spreadsheets effectivelySupport compliance with organizational policies, internal controls, and financial proceduresAssist with maintaining accurate records for audits and reporting requirementsSupport implementation and ongoing optimization of financial systems and processesInterpret and apply organizational finance, purchasing, budgeting, and internal control policies in daily operational decision-making.

Qualifications Required:

Associate’s degree required; Bachelor’s degree in Accounting, Finance, Business, or related field preferred.Equivalent combination of education and progressively responsible financial operations experience required.Minimum of 2 years of experience in finance, accounting, bookkeeping, purchasing, or administrative operationsStrong organizational and time management skillsStrong attention to detail and accuracyProficiency in Microsoft Office, particularly ExcelAbility to manage multiple priorities and meet deadlinesStrong written and verbal communication skillsAbility to maintain confidentiality and professionalismAbility to work collaboratively within a team environmentStrong problem-solving and organizational skillsAbility to adapt to changing priorities and operational needsAbility to communicate effectively with staff and vendorsCommitment to accuracy, efficiency, and customer serviceAbility to learn and improve financial systems and processes

Qualifications Preferred:

Experience in school finance or public sector financeExperience with financial management or ERP systemsAccounts payable and purchasing experienceAssociate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferredEssential Physical Requirements:

This position primarily operates in an office environment and may require prolonged periods of sitting, computer work, and occasional lifting of files or office materials.

Schedule:

Day shiftMonday to Friday

This position will be open until filled, but will not be open past: June 30, 2026

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The pay range for this role is:58,000 - 80,000 USD per year(Main)