Site Coordinator in Springfield, Massachusetts at Playful Minds LLC

Position Summary
The Site Coordinator is responsible for providing the best possible environment for the
children assigned to their classroom. The Site Coordinator will work collaboratively with
the Program Director to teach, effectively plan for the program, and manage the daily
operations of the Center. In cooperation with the Program Director, the Site Coordinator
will provide training and leadership to the staff. Continue to work on maintaining and
improving the program as well as be current regarding standard updates and changes. The
School Age Group Leader is responsible for ensuring compliance with all regulations, Playful
Minds policies and procedures, and for striving for continual improvement.
Reports To School Aged / Summer Program Director
Supervisory Responsibility Teaching Staff and volunteers
Schedule Full Time
Benefits
Paid Time Off
Paid Holiday Leave
Sick Leave
Option to participate in benefits plans including health, dental and vision
First Aid and Background Check reimbursements
Training Expense reimbursements
Potential for performance-based bonuses
Education & Experience
Option 1: Bachelor’s Degree in Child Development, Early childhood Education,
Elementary Education, Child Guidance, Human Services, Nursing, Psychology, Physical
Education, Recreation, Child Psychology, the Arts, Social Work, Sociology, or Child
Care, and 6 months of experience working with school-age children;
Option 2: Bachelor’s Degree in any field or an Associate’s Degree in any field of study
and 9 months of experience working with school-age children
Option 3: High School diploma or GED, and 12 months of experience working with
school-age children.
Additional Eligibility Requirements
Must be 20 years of age or older
Must enjoy working with children
Strong knowledge of child development
Strong understanding of, and commitment to, best practices in early childhood
education
Playful Minds Learning Center LLC, Site Coordinator Job Description Updated 4/2026
Excellent classroom management skills
Excellent active listening skills
Excellent written and verbal communication skills
Strong ability to coach, mentor and inspire staff
Detail-oriented and capable of managing multiple priorities
Collaborative leadership style
Knowledge of relevant licensing regulations (preferred)
Familiarity/experience with CACFP food program billing and voucher system billing
and attendance (preferred)
Solid computer skills
Documented completion of medical exam within 1 year of employment and statement
from a physician that the applicant is physically capable of doing the job
Must provide evidence of mandatory vaccinations, including MMR, or immunity to
communicable diseases, including TB
Background checks required
Key Responsibilities
All Staff Responsibilities
Uphold the philosophy of Playful Minds and serve as a positive representative of the
organization
Establish and maintain high quality relationships with children and families
Establish and maintain strong, professional relationships with other Playful Minds
staff
At all times, speak to children with respect
Maintain an appropriate and safe environment for children at all times
Consistently implement all licensing requirements, including but not limited to
maintaining supervision ratios at all times
Consistently follow all Playful Minds’ policies & procedures
Consistently attend work according to your established schedule
Attend all required staff meetings and trainings
All staff are Mandated Reporters
Ensure the health and safety of all children
Leadership & Administration
Promote the mission, values, and philosophy of Playful Minds
Provide strong, empathetic leadership and management that aligns with the PMLC
vision on a daily basis
Oversee day to day operations in keeping with the Playful Minds’ policies and
procedures
Oversee facility management and cleanliness, notifying the School Aged / Summer
Program Director if emergency assistance is needed
Playful Minds Learning Center LLC, Site Coordinator Job Description Updated 4/2026
Determine materials needed to implement curriculum and provide purchase requests
to the School Aged / Summer Program Director according to schedule
Maintain licensing standards and staff-to-child ratios with support from the School
Aged / Summer Program Director. Plan ahead for days when staffing is likely to be
challenging.
Manage staff scheduling based on supervisory requirements and needs of the
specific children
Guide and oversee educators
Inform the School Aged / Summer Program Director if staff are not meeting
required standards or implementing required procedures
Observe classrooms on a regular basis and provide guidance as needed
Mentor staff as needed, providing clear guidance and active support
Plan and conduct staff evaluations in collaboration with the School Aged / Summer
Program Director. Maintain documentation of all evaluations.
Collaborate with the School Aged / Summer Program Director to identify beneficial
topics for professional development
Curriculum
Create high-quality, developmentally appropriate, engaging lesson plans which are
aligned with best practices, PMLC curriculum guidelines, state and federal licensing
regulations, and tailored to the needs, skills and interests of the children in the
group
Oversee implementation of curriculum to ensure implementation of best practices
and PMLC curriculum
Observe classroom environments to ensure they are developmentally appropriate,
responsive to the needs and interests of the children in the individual classes and
aligned with regulations and best practices
Collaborate with the School Aged & Summer Program Director, teaching staff and
families to ensure appropriate accommodations and support for children’s needs
Support observations of children’s developmental progress and suggest supports
when needed
Families & Community Engagement
Plan and implement monthly marketing events in collaboration with the School Aged
/ Summer Program Director
Provide site tours for prospective families
Prepare monthly newsletters for families and provide them to the School Aged &
Summer Program Director 1 week before they need to be sent.
Promote a nurturing and inclusive community environment
Meet with families as needed or assigned
Create monthly newsletters for families and submit them to the Program Director
according to schedule
Playful Minds Learning Center LLC, Site Coordinator Job Description Updated 4/2026
Update classroom bulletin board at least monthly, according to schedule
Notify the School Aged & Summer Program Director of any parent complaints
Compliance
Assemble all compliance related applications, records and reports as required by
licensing and Playful Minds
Ensure that attendance records are completed consistently and accurately
Keep Master Enrollment Sheets up to date
Collaborate with the School Aged & Summer Program Director and with the
Regional Director to prepare site for state licensing visits and inspections
Observe daily operations to ensure PMLC policies, procedures and health and
safety protocols are consistently upheld
Observe facilities and classrooms to ensure compliance with state and federal
regulations, accreditation requirements, licensing standards and PMLC standards
Schedule, implement and document emergency drills according to schedule
Review Safety Plan, Building Emergency Plan and Missing Child Plan upon hire and
annually thereafter
Other Duties as Assigned
Additional Information
Work Environment
Must be comfortable working in both an office and classrooms
Occasional travel for off-site trainings or meetings
Physical Demands
Must be able to lift children (up to 75 lbs.), speak to children at eye level, sit on
the floor and run
Must be able to work on a computer for extended periods of time
Ongoing Training
Annual First Aid & CPR
Annual professional development
Maintenance of required Certifications
Limitations & Disclaimer
The above job description is meant to describe the general nature and level of work being
performed; it is not intended to be construed as an exhaustive list of all responsibilities,
duties and skills required for the position. This job description reflects PMLC
administration’s assignment of essential functions; and nothing in this herein restricts
PMLC administration’s right to assign or reassign duties and responsibilities to this job at
any time.
Playful Minds Learning Center LLC, Site Coordinator Job Description Updated 4/2026
All job requirements are subject to possible modification to reasonably accommodate
individuals with disabilities. Some requirements may exclude individuals who pose a direct
threat or significant risk to the health and safety of themselves or other employees.
This job description in no way states or implies that these are the only duties to be
performed by the employee occupying this position. Employees will be required to follow
any other job-related instructions and to perform other job-related duties requested by
their supervisor in compliance with Federal and State Laws.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To
perform this job successfully, the employee must possess the abilities or aptitudes to
perform each duty proficiently.
Continued employment remains on an “at-will” basis