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What is the role of a Administrative/Purchase Order Specialist at Viking Inc?

The Administrative/Purchase Order Specialist position at Viking Inc is a Full-time or part-time position opportunity in the Admin/Clerical/Secretarial field.

Where is this Administrative/Purchase Order Specialist job located?

Belfast, Maine, 04915, United States

What type of employment is offered for this Administrative/Purchase Order Specialist role?

Full-time or part-time position

What is the expected salary for this Administrative/Purchase Order Specialist job?

$45,000 – $55,000 Yearly Salary

Administrative/Purchase Order Specialist job near me in Belfast, Maine at Viking Inc

Job Summary:

The PO Invoicing Specialist is responsible for processing, verifying, and reconciling purchase order (PO) based invoices in a timely and accurate manner. This role ensures that all supplier invoices are properly matched with purchase orders and receipts, discrepancies are resolved efficiently, and payments are made in a timely manner.

Duties/Responsibilities:

Invoice Processing: Review, Validate, and process PO Based invoices within the account system (Bistrack)
Three Way Matching: Verify that invoice details (price, quantity, vendor information, payment terms) match the corresponding purchase orders (POs) and receiving documentation.
Discrepancy Resolution: Investigate and resolve discrepancies between invoices, Pos, and receiving reports by communicating with vendors, and internal departments.
Payment Preparation: Prioritize invoices for timely payment and take advantage of early payment discounts when applicable.
Vendor Relationships: Establish and maintain positive relations with vendors, handling inquires regarding invoice issues.
Administrative Tasks: include but limited to assisting with answering overflow of incoming calls, filing, scanning and assisting with cashup/nightly reconciliation of cash drawers.

Required Skills/Abilities:

Excellent verbal and written communication skills.
Strong understanding of the procure to pay process
Excellent attention to detail and organizational skills
Proficiency in Microsoft Office and accounting software
Strong communication and problem-solving skills
Ability to work independently and manage multiple priorities

Education and Experience:

Education: High school diploma or equivalent required; an Associates or Bachelors degree in Accounting, Finance, or Business is preferred
Experience: A minimum of 1-3 years of experience in an Accounts Payable or Invoice processing role, preferably handling high volumes.

Physical Requirements:

Prolonged periods of sitting/standing at a desk and working on a computer.

Full Time Benefits:

Paid Time Off
Company Paid Health Insurance
Dental Insurance
Group Life and Accidental Death & Dismemberment Insurance
Short Term Disability Insurance
401K plan with company match
Discretionary Bonuses
Health Savings Account
Employee Discounts

*THIS IS NOT A REMOTE POSITION

Monday - Friday 8:30am- 5:00pm & Every 4th Saturday 8:00am - 12:00pm

Administrative/Purchase Order Specialist in Belfast, Maine at Viking Inc

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