General Administrator (25%) in Zürich, Zürich at Capacity

Who we are

Our mission at Capacity is to help teams do their best work through our AI-powered support automation platform. Capacity provides everything you need to automate support and business processes in one powerful omni-channel platform.

We believe that each individual voice, perspective and background brings inherent value to enhance our product, serve our customers and generate more ideas to solve complex problems. By continuing to hire talented, driven and humble teammates, we have the opportunity to see Capacity become a premier brand enterprise SaaS platform.

Capacity has raised over $100 million dollars from over 150 investors, giving us the opportunity to make ambitious investments in our team and big bets on our future. Our total addressable market is enormous. Any company that wants to grow revenue, reduce costs, and improve customer and employee satisfaction is an opportunity for Capacity to shine.

Why this job is exciting

The role:

We are looking for a reliable, hands-on General Administrator to take ownership of daily office operations and facilities coordination in a 25% role (morning presence, 5 days per week).

This person ensures the office runs smoothly, remains organised and welcoming, and supports light finance administration. The role requires visible in-office presence and proactive ownership of operational details.

Responsibilities:

In this role, you will be responsible for the following: *

Finance & Administrative Support

Check the mailbox and scan relevant documentsSupport light bookkeeping tasksFacilitate office support as needed

Office & Facilities Management

Ensure daily office readiness (kitchens, meeting rooms, shared areas)Oversee printers and shredders (paper, toner, functionality)Maintain tidy and organised kitchen areasManage consumables (coffee, paper goods, supplies)Coordinate minor repairs and facility issuesLiaise with external service providersCoordinate and facilitate sub-tenants’ requests

People & Culture Logistics

Organise simple in-office initiativesSupport light internal events and engagement activitiesHelp foster a welcoming, professional atmosphere

* Note that the scope of responsibility is operational and coordination-focused; not full accounting ownership.

Working model:

Workload: 25%Schedule: 5 mornings per week (approx. 2–2.5 hours per day)Location: Fully on-siteVisibility: High visibility operational role

Requirements:

Strong organisational and coordination skillsHigh attention to detailComfortable working independentlyConfident interacting with vendors when neededReliable and punctualGerman language skills is a plus

Personal attributes:

Self-motivated and proactiveService-oriented mindsetPractical and hands-onStructured and dependableEager to be present in the office every weekday morning

You are motivated by:

Hustle: You inspire others to work as hard as you. You will find a way, no matter how hard the task is.Ownership: You have an owner/builder mentality. You care about what you deliver and own your mistakes.Proactivity: You don’t wait for someone to tell you what to do or what problems to solve. You are always looking for ways to learn and improve.Excellence: You set a high bar and surpass expectations. You hit your goals and ask for more.Humility: You are not above any task in the organization and are willing to drop what you’re doing to help a teammate.

What you can expect from us

The team:

Capacity team members enjoy the opportunity and benefits of working at an artificial intelligence startup, but with leaders who’ve worked at places like Apple, Ebay, Visa, Answers.com, Oracle, Boeing, and many more world-class companies. The culture at Capacity encourages innovation, independent problem solving, and collaboration as we continue to mature our product in the ever-changing world of AI.

We provide:

A supportive, diverse workplace where we prioritize respect for each other and our clientsA fun and collaborative team culture

Still unsure?

At Capacity we value more than just hard skills. Our goal is to build a holistic and diverse team. If you aren’t sure if you qualify, just apply! We will carefully consider your application and are always grateful for any time and effort invested in Capacity.

But wait, there’s more!

At Capacity we believe in more than just building amazing products and helping our customers. Although we are a remote workforce, we remember the neighborhood where we started. We still strive to elevate our community by furthering access to education and careers in the tech space. Our affiliated nonprofit, Create A Loop, brings rigorous computer science courses to underserved communities with little to no access to formal computer science education. There are many opportunities for our Capacity team members to serve and educate our Create A Loop students throughout the year.