Medical Affairs Coordinator in at Delcath Systems Inc
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Job Description
Job Title: | Medical Affairs Coordinator |
Department: | Medical Affairs |
Location: | Remote |
FLSA Status: | Exempt |
Date Prepared: | April 2026 |
POSITION SUMMARY
The Medical Affairs Coordinator will support the planning, execution, and tracking of key Medical Affairs initiatives across the organization. This role will work cross-functionally with Medical Affairs, MSLs, Clinical, Commercial, Regulatory, and external partners to ensure operational excellence across programs, congress planning, evidence dissemination, advisory boards, investigator-initiated trials (IITs) and data generation. The position will also support cross-functional harmonization with ongoing and future medical affairs programs involving Europe.
- Program and Project Coordination
- Support day-to-day coordination of Medical Affairs programs and initiatives
- Track timelines, deliverables, and milestones across multiple projects
- Ensure alignment across internal stakeholders (Medical, Clinical, Commercial, Regulatory)
- Operational & Administrative Support
- Maintain dashboards and reporting tools (e.g., Smartsheet, Excel trackers)
- Support vendor coordination and documentation (e.g., confidentiality agreements, reprints, contracts)
- Ensure documentation is organized and audit-ready
- Support logistics related to IIT study start-up, including kit ordering, shipment coordination, and site readiness
- Serve as a point of contact for operational aspects of IIT execution (e.g., material supply, documentation, timelines)
- Coordinate and ensure the timely execution of all pre-meeting, meeting, post-meeting, and archiving activities related to advisory boards and scientific meetings in collaboration with in-house medical affairs and strategy
- Routing Invoices, Honoraria and Reimbursements for KOLs (Ad Board participants)
- Managing new vendor setup, contracts, and invoice payments within Medical/Translational
- Congress Planning & Execution
- Coordinate pre-, during-, and post-congress activities
- Track deliverables across MSLs and internal teams
- Assist with KOL engagement planning and tracking
- Evidence Generation Support (IITs, RWE, Grants)
- Maintain and update IIT and research trackers
- Coordinate IIT contracting processes in collaboration with Legal, Finance, and external institutions
- Coordinate internal review processes and documentation (e.g., SRC, budgets, contracts)
- Support communication with investigators and internal stakeholders
- Track study progress, enrollment, and key milestones
- Support, maintain, and co-manage the Data Generation Plan and Tracker in collaboration with Medical Research & Strategy
- Ensure the timely execution of data generation programs (IITs/RWE) by coordinating many of the key steps necessary from “concept to final publication” for ongoing and new projects
- Evidence Dissemination and Education Support
- Support, maintain, co-manage the Data Dissemination Tracker and timelines in collaboration with the Lead for Medical Strategy and Data Dissemination/Education.
- Provide operational support of publication planning and timelines for scientific meeting abstracts, submissions, correspondence(s), authorship compliance/contracting, and final deliverables in collaboration with the Lead for Medical Strategy
- Support, maintain, and co-manage the Education and Information Tracker in collaboration with the Lead for Medical Strategy and Data Dissemination/Education
- Support Scientific Response Letter (SRL) and Medical Information workflows
- Field and Scientific Engagement
- Develop, implement, and co-manage the Engagement/Insight Gathering Field Tracker in collaboration with the field and in-house medical affairs team (directors and MSLs) to ensure timely execution of strategic engagement, actionable insights, key performance indicators
- Coordinate MSL activities tracking and insights consolidation
- Assist in capturing and organizing field insights
This position currently has no direct reports.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Undergraduate degree (BA/BS) in physical sciences, life sciences, or engineering is preferred.
- 2–5 years of experience in pharma/biotech, clinical research, or Medical Affairs support
- Strong organizational and project management skills
- Project management experience is preferred especially in Small Pharma or Biotech
- Experience managing multiple cross-functional projects toward successful completion in virtual/hybrid environments is required
- Excellent communication and cross-functional collaboration skills
- Experience with tools such as Excel, PowerPoint, and project management platforms (e.g., Smartsheet)
LANGUAGE SKILLS
Ability to read and interpret documents such as technical journals, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with employees and outside organizations.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and create and/or interpret spreadsheets and graphs.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand or walk and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms; and is subject to repetitive motions of the wrists, hands, and/or fingers. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.