Inventory & Commissary Coordinator (VIP Operations) in Riyadh at Jet Aviation

Location: Riyadh, Riyadh, SA
Flexible Work Arrangement: Onsite
Career Level: Professional
Requisition Id: 6013
Position Summary

Manage commissary, equipment and client-item inventories (amenities, PJs, luxury goods); procure, stage and deliver items for departing flights; process offloads/returns; control stock, budgets and documentation; gather feedback and ensure clear handovers across departments.

Main Responsibilities

• Commissary management: monitor stock levels, reorder food/consumables,
  maintain storage hygiene and accurate products.
• Equipment management: track, stage, receive, inspect, and return catering
  equipment; coordinate records and requried stocks.
• Client items management: procure, store, stage and track amenity kits, PJs and
  other luxury client items; ensure presentation standards and client-specific
  requirements are met.
• Order fulfillment & staging: pick, pack and stage commissary, equipment and client
  items per flight specifics adjust for flight changes, delays or cancellations.
• Offload & returns: process offloaded items and equipment from arrivals; inspect,
  count, reconcile and return usable items to inventory or arrange disposition.
• Inventory control & records: maintain accurate stock/location data, perform cycle
  counts, reconcile discrepancies and update inventory systems.
• Documentation & reporting: keep complete, auditable records of orders,
  movements, offloads, disposals and budget spend; produce regular reports and support audits.
• Budget & procurement support: manage internal budgets, raise purchase requests,
  proactively research local markets for product availability.
• Feedback & continuous improvement: collect client, ops and vendor feedback on
  items and processes; log issues and propose improvements.
• Cross-department handovers: perform structured handovers between shifts and
  ensure proper transfer of outstanding actions across ops, catering and
  procurement.
• Communication & escalation: provide clear, professional email and verbal updates;
  escalate shortages, damaged goods or budget overruns per protocol.

Expected Behaviors

• Detail-oriented, process-driven and accountable.
• Clear, professional communicator; proactive in feedback and escalation.
• Collaborative and adaptable across shifts and time zones.
• Responsible with asset stewardship and budget adherence.

Performance Expectations

• Accurate, timely provisioning and staging of commissary, equipment and client
  items.
• Minimal stock discrepancies; rapid reconciliation of variances.
• Complete, auditable documentation and controlled budget variance.
• Reliable cross-department handovers and high client satisfaction.

How to handle exceptions

Escalate shortages, damaged returns, asset losses or budget overruns per protocol;
source interim supplies or delegate on-site actions when required
Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Jet Aviation, where individuals are hired, employed, recognized, and advance based upon their individual skills and abilities and without regard to an individual’s race, color, national origin, age, religion, physical or mental disability status, sex, gender, sexual orientation, gender identity or expression, transgender status, genetic information, marital status, pregnancy (including childbirth, lactation and related medical conditions), status as a protected veteran or any status or characteristic protected from employment discrimination under applicable federal, state and local laws (“EEO status”). This policy applies to all terms and conditions of employment, including, but not limited to, recruitment and hiring, compensation, benefits, promotions, termination, layoff, recall, transfer, and opportunities for training and advancement.