Program Coordinator in Chicago, Illinois at Project Syncere

Job Title: Part-Time Program Coordinator

Location: Chicago, IL; Hybid

Reports To: Candace Robinson, E-CADEMY Associate Director

FLSA Status: Part Time

Rate of Pay: $23.00

Company Overview

Founded in 2008, Project SYNCERE is a forward-thinking, values-based educational organization focused on increasing the number of underrepresented youth who pursue careers in the fields of science, technology, engineering, and mathematics (STEM). We utilize a collaborative, team-based approach to ensure we are working towards accomplishing our overall mission. Our team is committed to providing students with a pathway of opportunities to increase their interest and skills in the STEM fields while preparing them to enter post-secondary institutions to major in STEM disciplines. Our goal is to produce the next generation of innovators and engineers that will help America retain its position as a global leader in innovation and technology.

Position Overview

The Program Coordinator supports the planning, coordination, and day-to-day operations of Project SYNCERE's educational programs both ENpowered and E-CADEMY. This position ensures program activities run efficiently by managing attendance, participant records, supplies, communications, and on-site logistics while providing excellent customer service to students, families, instructors, and partners

Responsibilities

• Saturday Program Operations: Provide consistent on-site support for Saturday programming, including program setup, student arrival/dismissal, classroom transitions, and end-of-day closeout.
  • Help ensure students experience a connected E-CADEMY by monitoring student engagement with resume review and updates, coordinating post secondary needs, coordinating timely follow-up and support.
• Attendance & Student Records: Track student attendance, maintain accurate participant records, and follow up on missing information or attendance concerns.
• Program Data Entry: Enter and maintain program information in organizational databases, spreadsheets, and other tracking systems.
• Inventory & Supplies: Organize STEM materials and equipment, prepare supplies for sites, and identify purchasing or replacement needs.
• Family & Participant Communication: Respond to routine parent/student questions and send program reminders, schedule updates, and other communications.
• Administrative Management: Monitor designated program email, maintain electronic files, prepare documents, and support routine program correspondence.
• Program Events & Logistics: Assist with field trips, showcases, family events, special activities, transportation, and other program logistics.
• Safety & Compliance: Maintain required forms and emergency information, support established safety procedures, and promptly report incidents or concerns.
• Program Team Support: Work collaboratively with program leadership and staff and assist with other program-related duties necessary for successful program delivery.