Clinical Administrative Assistant in Ellsworth, Maine at KidsPeace Childrens Hospital

Join the KidsPeace Team!

KidsPeace is seeking a highly organized, detail-oriented Clinical Administrative Assistant to provide administrative, clerical, and office management support to the Director of Interdisciplinary Services and the interdisciplinary team. The successful candidate will thrive in a fast-paced, collaborative healthcare setting and be passionate about supporting related services, interdisciplinary collaboration, and the delivery of high-quality care for children and families.

What You'll Do

As the Clinical Administrative Assistant, you will:

• Provide administrative support including calendar management, scheduling, correspondence, filing, and document preparation.
• Coordinate meetings, prepare agendas and materials, record meeting minutes, and complete follow-up tasks.
• Assist with Interdisciplinary Treatment Team (ITT) documentation, including gathering recommendations, preparing meeting minutes, and maintaining clinical records.
• Support departmental reporting, special projects, and communication across interdisciplinary teams.
• Maintain organized child and family services common areas and ensure office supplies and materials are stocked.
• Process purchase orders and coordinate records storage and destruction with approved vendors in accordance with KidsPeace policies.
• Serve as the department's receptionist by answering phones, greeting visitors, and providing excellent customer service.
• Maintain confidentiality while handling sensitive health information and records.

Qualifications

• Higher Education Preferred.
• 3–5 years of administrative, records management, or audit experience required.
• Strong computer proficiency, including Microsoft Office applications.
• Excellent verbal and written communication skills.
• Exceptional organizational, multitasking, and interpersonal skills.
• Ability to work independently while collaborating effectively with multiple departments.