Accounts Payable Specialist Lead in Everett, Washington at HOBAN & ASSOCIATES, LLC
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Job Description
Accounts Payable Specialist Lead
Job Title: Accounts Payable Specialist Lead
Hourly Salary: $33.65-$36.06/hour
Schedule: Full-Time
Empowered to Grow. Supported to Succeed. Inspired to Lead.
At Coast Property Management, we don’t just offer jobs — we build careers. We know that when we invest in our people, everything else falls into place: stronger teams, thriving communities, and better lives for those we serve.
At Coast, we support your success — so you can lead with confidence, grow with purpose, and make an impact every day.
What You’ll Gain at Coast
- Zero-cost medical, dental & vision options
- Paid time off that grows with you – plus your work anniversary day off!
- 401(k) with company match
- Ongoing professional development and growth plans at every level
- Employee wellness support – including mental health, HSA contributions, and innovative wellness access
- Meaningful work that connects you to a mission, not just a building
This Is More Than a Job — It’s Your Opportunity to Make a Difference
Duties and Responsibilities:
- Supervise, train, and schedule Accounts Payable staff to ensure timely and accurate invoice processing and payment runs across multiple entities/properties.
- Review and approve invoice coding, vendor payments, and expense reports for accuracy, appropriate approvals, and compliance with company policy.
- Serve as the primary point of escalation for vendor payment disputes, discrepancies, and past-due account issues.
- Support timely AP close, account reconciliations, and preparation of AP-related schedules and reports.
- Maintain and enforce AP policies and procedures; identify and implement process improvements and automation opportunities within Yardi.
- Provide documentation and support for internal and external audits, including CPA review engagements.
- Track AP KPIs (aging, processing time, exception rates) and report trends to the SVO of Finance.
- Perform or oversee backup data entry across all AP queues as needed.
- Oversee check runs, reserve requests, and utility reimbursement processing when scheduled or requested.
- Oversee W-9 collection and vendor file maintenance across the team.
- Has extensive knowledge of the process of paying bills for multiple properties.
- Maintains/updates the property AP list so it remains current in identifying people attached to properties.
- Works with the Senior AP Specialist to onboard and offboard properties efficiently.
- Completes special tasks and projects assigned by the SVP of Finance
- This position directly supervises Accounts Payable staff, including scheduling, training, coaching, and performance management.
- Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Qualifications: This position carries supervisory responsibilities.
- Associate's degree in accounting, finance, or business administration preferred; equivalent experience considered.
- 4+ years of accounts payable experience, including at least 1–2 years in a lead or supervisory capacity.
- Strong understanding of accounting principles and internal controls; multi-entity/property-level coding experience preferred.
- Management experience preferred
- Proficient in Excel, including formulas, pivot tables, and reporting.
- Hands-on experience with Yardi strongly preferred.
- Previous experience with accounting/ERP software in a multi-entity or property management environment.
- Previous experience in an office environment
- Experience with Yardi is strongly preferred
- Previous experience in Property Management is desired
- Knowledge of monthly financial statement preparation
- Experience in general ledger account reconciliation and analysis
- Must have a valid driver’s license and be able to drive
- Must have reliable transportation
We’re invested in you — because your well-being fuels your success.
At Coast, we believe that when you’re supported, you thrive. That’s why our benefits are designed to take care of you — your health, your future, and your peace of mind — every step of the way.
- No-Cost Medical, Dental & Vision Coverage (employee-only)
- Life Insurance (employer-paid basic coverage)
- Voluntary Life & Supplemental Insurance (AFLAC)
- 401(k) Plan with Employer Match
- Health Savings Account (HSA)
- Employee Assistance Program (EAP)
- Employee Discounts (LifeMart & more)
- Pet Insurance through MetLife
- Designed to meet your needs now and in the future
Ready to Take the Next Step?
We’d love to learn more about you and what drives your career. Coast is a place where your voice is heard, your impact is felt, and your career can thrive.
Apply today and start building something exceptional with us.
Legal & Hiring Information
Hiring is contingent upon successful completion of a background check and drug screen. Coast Property Management is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and respectful workplace for all. We do not offer visa sponsorship for this position.