Managed Care Coordinator in Portland, Oregon at Oregon Health & Science University

Managed Care Coordinator

US-OR-Portland

Requisition ID: 2026-40680
Position Category: Hospital/Clinic Support
Job Type: AFSCME union represented
Position Type: Regular Full-Time
Posting Department: Family Medicine at Richmond
Posting Salary Range: $27.78 - $37.54 per hour with offer based on experience, education and internal equity
Posting FTE: 1.00
Posting Schedule: Monday-Friday
Posting Hours: TBD
HR Mission: Healthcare
Drug Testable: No

Department Overview

The Managed Care Coordinator (MCC) at Richmond Family Medicine Clinic is responsible for handling all aspects of the authorization process. The MCC processes incoming and outgoing department referrals along with prior authorizations for diagnostic services. This will include gathering appropriate and correct patient demographics, financial information, chart notes and other supporting documentation, and confirming correct health coverage.

Function/Duties of Position

• Manages referral work queues and processes - communication, scheduling, and prior authorization - for LARC, OB, and specialty clinic appointments. Is responsible for verifying patient eligibility and securing referral/authorization prior to the outpatient appointment. The authorization process includes, but is not limited to, putting the referrals information on-line, following up on referrals for return appointments, and other miscellaneous tasks. This task includes management of the referral process from start to finish meeting or exceeding the appropriate service standards. Gathers and/or verifies patient information including demographics, insurance coverage, and financial status. Confirms patient eligibility for health care coverage. Obtains prior authorizations for clinical care, procedures and diagnostic studies as appropriate. Enters all information accurately into Epic. Follows up on pending authorizations until they are obtained. Updates referral work queue.
• Maintains current information on all managed care insurance plans and is up-to-date with all managed care insurance plan changes, utilizing information to efficiently and effectively obtain authorizations.
• Serves as a liaison and information source for other department support staff, department physicians and referring providers/offices, OHSU Health Plan Office, patients, and insurance companies for authorization requirements per diagnosis and service type. Provides back-up support for referral coordinators.
• Fills in as needed for any business position within the service areas, including but not limited to template building and maintenance. Maintains a service based working knowledge of diagnostic and procedural coding.
• Communicates with patients/families, other health care team members, in a time and cost efficient, courteous manner. Demonstrates active listening skills and supportive, professional behavior at all times, to patients, families and staff. Documents all care given, observations, and patient response to care, accurately and legibly in English, in the medical record.
• Back up for answering phones and scheduling appointments as necessary; additional coverage for front desk duties as needed.

Required Qualifications

• One year of experience in a medical office setting, including high-volume direct patient contact, scheduling of appointments and may require experience obtaining managed care authorizations (dependent on position description). OR one and a half years of work experience in a high volume direct public contact position and 6 months experience in a medical office setting. The candidate must have a thorough knowledge of PAS policies and procedures. Candidates will have demonstrated advanced PAS user skills as well as extensive knowledge of integrated care at OHSU.

Knowledge and Skills Required:

• Basic computer skills including word processing. Windows applications, on-line scheduling, and a preference for data-base skills. Excellent verbal and written communications skills. Strong customer service orientation. Demonstrated effectiveness in confrontational customer interactions.

Preferred Qualifications

• High school diploma or equivalent.
• Previous Epic experience.

Additional Details

• Exposure to ill patients - flu, colds, virus. Must be able to sit for long periods, move about the clinic as necessary, and use telephone and computer for extended periods of time.