Staff Accountant in Waterville, Maine at Alfond Youth and Community Center

Bring your accounting skills to a place where numbers help strengthen programs, support youth & families, and build community. The Alfond Youth & Community Center (AYCC) is seeking a Staff Accountant to join our finance team. This position supports the organization’s fiscal and operational needs by managing day-to-day accounting activities, maintaining accurate financial records, and assisting with reporting, budgeting, payroll, and audit preparation. Working closely with the Chief Financial Officer and collaborating with program and administrative staff, the Staff Accountant helps ensure financial transactions are timely, accurate, properly documented, and aligned with nonprofit accounting standards, funder requirements, and AYCC’s mission.

ESSENTIAL FUNCTIONS:

• Maintain accurate general ledger records and prepare journal entries, accruals, corrections, and supporting documentation.
• Process accounts payable and accounts receivable transactions, including invoice coding, documentation review, approvals, payments, collections, and reconciliation of related accounts.
• Prepare and process cash disbursements, ACH and wire payments, remote deposits, positive pay files, and weekly cash receipts reports as assigned.
• Perform bank, credit card, payroll clearing, accounts payable, accounts receivable, and other balance sheet reconciliations on a timely basis.
• Assist with monthly, quarterly, and year-end close processes, including preparation of work papers, schedules, and financial reports.
• Support grant and fund accounting by tracking restricted and unrestricted revenue, grant expenditures, personnel allocations, reimbursement requests, and funder reporting requirements.
• Assist with budget preparation, financial projections, budget-to-actual analysis, and other financial modeling or reporting projects.
• Review transactions for proper account, program, department, grant, and funding-source coding in accordance with internal policies and approved allocation methods.
• Assist with payroll processing, payroll account reconciliations, and related reporting as needed.
• Maintain vendor records, contracts, W-9 documentation, 1099 information, and organized electronic and/or paper filing systems.
• Support annual audit and tax preparation by compiling requested documentation, preparing schedules, and responding to internal and external information requests.
• Work effectively with and create relationships with vendors, donors, and customers.

SKILLS & COMPETENCIES:

• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to manage multiple priorities, meet deadlines, and work independently on routine and assigned tasks.
• Sound judgment, discretion, and commitment to confidentiality when handling financial and employee information.
• Strong analytical, problem-solving, and quantitative skills.
• Ability to communicate clearly and professionally with staff, leadership, vendors, funders, auditors, and external partners.
• Commitment to ethical financial stewardship, internal controls, and compliance with applicable laws, regulations, and organizational policies.
• Ability to work collaboratively across departments and support the organization’s mission, values, and service standards.
• Willingness to learn new systems, adapt to changing priorities, and contribute to continuous process improvement.

WORK SCEHDULE: Full-time, 40 hours. Flexible with most work hours to be performed Monday through Friday during business hours. May occasionally require ability to work more than 8 hours a day or weekends to meet organization deadlines and operating needs. There could be an occasional request to attend late evening meetings for the finance committee and/or board meetings.

REQUIRED KNOWLEDGE/EDUCATION/CERTIFICATION:

• Associate degree in Accounting, Finance, Business Administration, or a related field required; bachelor’s degree preferred. Equivalent combinations of education and relevant experience may be considered.
• Working knowledge of basic accounting procedures and Generally Accepted Accounting Principles (GAAP).
• Proficiency with Microsoft Office, especially Excel and Word; advanced Excel skills such as pivot tables and lookup functions preferred.

EXPERIENCE:

• Four years of practical, progressively responsible accounting processing experience.
• Minimum of at least two years’ experience with computerized accounting software (preference given to QuickBooks Online and knowledge of DAXKO).
• Experience with accounts payable, accounts receivable, reconciliations, general ledger activity, and payroll support.
• Customer service experience.

We are an equal opportunity employer