Fleet Manager in Indianapolis, Indiana at CertaSite, LLC

ROLE OVERVIEW

We are seeking a Fleet Manager to lead the strategy, administration, compliance, and performance of the company’s vehicle fleet. This role is responsible for developing and managing fleet programs that support safe, efficient, and cost-effective operations across a multi-state service footprint.

The Fleet Manager will serve as the primary business partner between CertaSite and APi Group on enterprise fleet strategies, programs, preferred supplier relationships, and standard processes. This role will also work closely with the Risk and Safety team to strengthen driver safety, vehicle standards, and DOT compliance. Reporting through Finance, the Fleet Manager will ensure fleet decisions align with operational needs, financial objectives, compliance requirements, and APi enterprise standards.

Company Perks:

• Education & Certification reimbursement program
• Leadership Development & Training
• Referral bonuses starting at $1,000 per referral
• Comprehensive medical plan options, including dental and vision
• 401K plan with company match
• Generous paid time off, paid holidays, and paid parental leave
• Management opportunities
• Company giveaways
• Opportunities for community service and charity involvement
• Work at a mission-driven company, focused on people
• Continued growth and expansion into new markets and products and services

WHAT YOU WILL BE DOING

• Lead all aspects of fleet management for CertaSite, including vehicle lifecycle planning, acquisition, assignment, utilization, maintenance, fuel, repairs, disposal, and replacement strategy.
• Partner with APi Group to implement enterprise fleet strategies, fleet policies, preferred supplier relationships, and standardized programs across CertaSite.
• Act as the primary CertaSite point of contact for fleet-related coordination with APi Group, internal branch leaders, procurement partners, and external vendors.
• Develop and maintain fleet policies, standards, and procedures that support operational consistency, cost control, and compliance.
• Partner closely with the Risk and Safety team to support driver qualification, safe driving practices, incident management, corrective actions, and DOT compliance requirements.
• Oversee compliance related to driver records, MVR review processes, vehicle inspections, registration, licensing, telematics, and other fleet-related regulatory requirements.
• Help manage and monitor DOT fleet requirements where applicable, ensuring timely documentation, audit readiness, and adherence to company and regulatory standards.
• Analyze fleet data and performance metrics including total cost of ownership, maintenance spend, fuel usage, downtime, utilization, accident trends, and vendor performance.
• Identify and implement opportunities to improve fleet efficiency, reduce costs, enhance driver safety, and improve the teammate experience.
• Support sourcing, ordering, upfitting, and delivery of vehicles and equipment in alignment with approved specifications and operational needs.
• Manage relationships with leasing companies, OEMs, upfitters, maintenance providers, fuel partners, telematics providers, and other preferred suppliers.
• Collaborate with branch and field leadership to understand operational demands and align fleet availability and specifications with business requirements.
• Support annual budgeting, forecasting, accruals, and capital planning related to the fleet function.
• Maintain accurate fleet records and reporting, including asset inventories, assignment records, maintenance histories, and supplier documentation.
• Provide regular reporting and recommendations to Finance leadership and key business stakeholders on fleet performance, compliance, risks, and improvement opportunities.

QUALIFICATIONS

• Bachelor’s degree in Business, Finance, Supply Chain, Operations, or a related field preferred; equivalent experience will be considered.
• 5+ years of progressive experience in fleet management, transportation, operations, procurement, or a related field.
• Experience managing a distributed vehicle fleet across multiple locations or states.
• Working knowledge of fleet lifecycle management, leasing structures, maintenance programs, fuel management, and supplier performance management.
• Experience partnering with Safety, Risk, Finance, Procurement, and Operations leaders.
• Knowledge of DOT regulations, driver compliance requirements, vehicle recordkeeping, and fleet-related risk management practices.
• Strong analytical and financial skills, including budgeting, forecasting, and cost analysis.
• Experience using fleet management systems, telematics platforms, and Microsoft Office tools, especially Excel.
• Strong communication, organization, and relationship management skills.
• Ability to influence cross-functional stakeholders and drive standardization in a decentralized operating environment.

IDEAL QUALITIES

• Experience supporting service-based or field operations businesses with light- and medium-duty fleets.
• Experience working within a multi-brand or enterprise company structure.
• Professional certifications related to fleet, safety, or transportation management are a plus.

Who are we?

CertaSite is a fast-growing fire protection and life safety company. Fire and life safety is our passion. It’s all we think about. We leverage our hard-earned expertise to give people peace of mind, confidence, and more time to pursue their core businesses. Since 2018, we have grown from four to 18 markets while serving more than 30,000 customers throughout the Midwest.

As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it. If you are looking to be challenged every day, for an opportunity to make a meaningful impact, and to grow with a mission- and people-driven company focused on the customer, we hope you will consider this amazing opportunity.

Our Mission: To provide a meaningful impact to as many lives as possible.

Our Vision: To be the most dependable and simplified life safety solution on the planet.

Our Values:

• Passionate – We are on a relentless pursuit to be great, not just good enough. And we have fun doing it.
• Impactful – Our work makes a real difference in the world. We literally save lives, but that’s just the beginning.
• Innovative – We believe there is always a better way. We don’t stop until we find it.
• Genuine – We do what we say, and we mean it. We are authentic and dependable.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS: Controlled climate, office environment, occasional work from home options, required to sit for long periods of time, 8 or more hours per day, frequently required to use monitor, keyboard, mouse and phone

Equal Employment Opportunity/M/F/disability/protected veteran status

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.