Admissions and Records Coordinator (CS27-046) in Edwardsville, Illinois at Southern Illinois University Edwardsville

Description

Admissions and Records Coordinator (CS27-046)

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Admissions and Records Coordinator (CS27-046) . As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

• Provides direct oversight and supervision of all assigned staff within the admissions processing unit to include hiring, issuing discipline, addressing performance concerns, and evaluating all assigned staff.
• Coordinates all activities of staff engaged in the evaluation of the graduate and international admission processes.
• Sets goals and expectations for all assigned staff and determines resources needed to perform roles.
• Ensures unit compliance with all admissions deadlines and established admissions procedures.
• Determines strategies for the development of new, or revisions to existing processing procedures.
• Determines equipment, resources, personnel, and training necessary to implement any new procedure.
• Conducts quality review checks through generated reports and random checks.
• Serves as department liaison on various university committees for the Director of Admissions, unit staff and the university community regarding Banner and Slate, document imaging, applications, electronic application functions and capabilities and the process of admitting students into the university.
• During periods of high volume or for escalated concerns, counsels and advises applicants on university academic requirements including admission policies and procedures.
• Provides feedback and collaborates with the Associate Director of Processing and Director of Undergraduate Admissions on unit objectives and procedures.
• Provides support for shared admissions processing functions across undergraduate, graduate and international operations, as appropriate, to meet operational needs, maintain processing timelines, and ensure continuity of service.

FLSA: Exempt

Minimum Acceptable Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months) from the categories below:
A. course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
60 semester hours or an Associates Degree equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a Bachelors degree equals three (3) years (36 months)
a Masters degree equals four (4) years (48 months)
B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.
3. One (1) year (12 months) of supervisory or administrative experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Preferred Qualifications

Demonstrate leadership, management, problem solving and decision making ability. Ability to communicate effectively with co-workers. Superior organizational skills. Able to perform a high quantity of work with excellent quality. Ability to exercise independent judgment and discretion. Comfortable with self-teaching and mastery of new technology to be implemented for improved processes. Ability to multitask and meet deadlines without direct supervision. Extensive interpersonal and group dynamics for managing the processing unit. Serve as a professional specialist in the process of admissions and activities. 4 years of supervisory experience in the processing unit. Managerial experience working with human resource resolving staff performance issues. Working knowledge of PC's, Banner, Slate and the SQL process of Perceptive Content. Have extensive knowledge of managerial skills with the ability to trouble shoot under extreme pressure with the ability to make critical and correct decisions when needed. Network with peers and administration to resolve issues. Ability to show a great deal of professionalism in dealing with difficult situations and assessing the best recourse for action.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step (Download PDF reader)

Illinois Residency Requirement : Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Illinois residency requires proof of a valid Illinois Drivers License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification: State Universities Civil Service System Classification Number:2757 SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. (Download PDF reader)

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information:

Visa Sponsorship & F-1/J-1 Visas
SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided.

International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

E-Verify

SIUE is not currently enrolled in or participating in the U.S. Department of Homeland Securitys E-Verify program.

SIUE does not use E-Verify to electronically confirm the employment eligibility of newly hired employees through the Social Security Administration and the Department of Homeland Security databases. Therefore, the University cannot legally employ individuals who are on OPT STEM Extension, as we cannot provide an E-Verify case number, participation confirmation, or related documentation.

SIUE complies with all applicable federal employment eligibility verification requirements, including completion and maintenance of Form I-9, Employment Eligibility Verification, for all employees as required under the Immigration Reform and Control Act (IRCA).

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veterans status.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu .

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and visioninsurance;
• Universitytuition waivers(full-time employees receive 100% waiver of tuition)
• Lifeinsurance;
• SURSretirementplan;
• Supplementalretirement savings plans;
• Paid vacation and sick leave accrual;
• Generousholiday schedule/paid holidays;
• WorkLifeprograms;
• Employee Assistance Program(mental health and wellness);
• Employee discounts(local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

Employer Southern Illinois University Edwardsville

Address 1040 Rendleman Hall

Edwardsville, Illinois, 62026

Website https://www.siue.edu/