Staff Accountant in Chicago, Illinois at Prescient Solutions

STAFF ACCOUNTANT

The Staff Accountant supports the day-to-day accounting operations of Link 1 and its subsidiaries, with primary responsibility for billing, accounts payable processing, sales tax compliance, and month-end close tasks. This role reports to the Controller.

This role works independently within established procedures and partners with Finance and Operations to maintain accurate records and improve processes. The ideal candidate has strong accounting fundamentals, close attention to detail, and the ability to juggle priorities in a growing organization.

*** Applicant must be authorized to work for any employer in the US. We are unable to sponsor or take over sponsorship of an employment visa at this time. ***

Responsibilities

Billing and Accounts Receivable

• Prepare and issue monthly invoices for managed services (MRR), projects, and hardware/software resale
• Maintain customer agreements and billing changes (adds, moves, cancellations)
• Assist with revenue recognition and prepare inter-company billing for holding companies
• Apply customer payments, follow up on past-due balances, and maintain the A/R aging
• Resolve billing, revenue, and customer balance discrepancies with Operations and other teams

Accounts Payable

• Process vendor invoices in Ramp, including G/L coding, approval routing, and PO/receipt matching
• Prepare weekly payment runs for Controller approval; Resolve vendor balance and payment discrepancies
• Review employee expenses and card transactions in Ramp for policy compliance and coding
• Prepare year-end 1099s
• Maintain vendor records and W-9s

Sales & Use Tax

• Ensure correct sales tax treatment on customer invoices and vendor purchases
• Prepare and file monthly/quarterly sales & use tax returns on time
• Maintain customer exemption certificates and support nexus tracking

General Accounting and Financial Close

• Prepare recurring and adjusting journal entries (accruals, prepaids, deferred revenue, depreciation)
• Perform bank, credit card, and balance sheet reconciliations
• Record fixed asset additions and disposals; maintain prepaid and amortization schedules
• Research and resolve account discrepancies and unusual transactions
• Complete close checklist tasks and support monthly, quarterly, and annual close
• Prepare supporting schedules for financial statements and management reporting

Other

• Back up payroll processing and assist with payroll reconciliations
• Prepare schedules and support for the external audit/review
• Assist with acquisition integration, special projects, and ad hoc analysis
• Protect confidential company, customer, employee, and financial information
• Perform other duties as assigned

• Bachelor's degree in Accounting, Finance, or a related field
• 2+ years of progressive accounting experience, including billing, A/P, and month-end close
• Working knowledge of GAAP
• Strong Excel skills, including pivot tables, lookups, and formulas
• Strong analytical, organizational, and time-management skills with a high level of accuracy
• Ability to work independently, manage competing priorities, and meet close deadlines
• Ability to learn new financial systems, tools, and processes
• Strong written and verbal communication; able to collaborate across departments and explain financial information to non-accountants
• Sound judgment with confidential financial information
• Authorized to work for any employer in the US. We are unable to sponsor or take over sponsorship of an employment visa at this time.

• Sales & use tax filing experience
• Experience at an MSP or other recurring-revenue business, or in a private equity-backed, acquisitive, or high-growth organization
• CPA certification or active progress toward it
• Software: NetSuite, Ramp, Halo, QuickBooks Online and Desktop