Administrative Assistant I in Tempe, Arizona at All Saints Roman Catholic Newman Center Tempe

All Saints Catholic Newman Center

Part-Time Campus Ministry Administrative Assistant

Safe Environment Coordinator

Job Description

Monday-Thursday 9-5PM

28 Hours per Week

Competent in general office and clerical procedures. Proficient in Microsoft Office (Word, Excel, Publisher, and Outlook).

Purpose and Scope of Position.

This position reports directly to the Business Manager and provides skilled receptionist and secretarial services. Facilitates, communicates and acts as a minister of hospitality to the parish. Helps maintain accurate parish records.

• Telephone

ü Answers telephones, takes messages and coordinates appointments

ü Assists students, parishioners and visitors in the parish office

ü Screens phone calls for the parish staff

ü Runs errands (e.g., post office)

• Parish Communication

ü Coordinates information for baptisms, funerals and weddings

• Recording

ü Maintains sacramental records, notifications and certificates; schedules infant baptisms

ü Maintains master calendar including Masses, Sacraments, Staff Meetings, Public and Student Functions

ü Maintains computer entries including parishioner and student registrations

ü Coordinates distribution donor intention cards and visitor envelopes

ü Prepares and sends Monthly IRS Letters

ü Maintain Mass Intention calendar. Create list for sacristy, narthex screen, bulletin and Priest stipends

• General Secretarial

ü Prepares correspondence for pastor, campus ministry teams, and staff

ü Assist Campus Ministry in advertising events, event/retreat preparation, prepare event materials

ü Types minutes, memos, and agendas for staff meetings

ü Distributes mail to the staff daily

ü Monthly birthday cards via Sendoutcards.com

• Personnel

ü Participates in staff meetings, retreats and continuing education

Safe Environment Coordinator

· Oversee parish implementation of Safe Environment curriculum; work with heads of each ministry to ensure that all volunteers fill out applications and complete all required trainings

· Control the CMG Connect Safe Environment account

· Serve as trainer for the Safe Environment in-person trainings if needed

Additional Job Functions

· Perform any job-related tasks necessary for the smooth flow of operations

· Monitors security cameras throughout the day. Reports security issues to Business Manager or Tempe Police

· Sets A/C or heat for scheduled events each week in all buildings by reviewing the master calendar

· Contributes to team effort for a professional office environment and maintain good working relationships with all diocesan, parish staff, and campus ministry teams/student leaders

· Print music sheets provided by music leaders each week for Masses

· Knowledge of word/data processing, general office and secretarial procedures

· Proficient typing skills and working experience of computer Microsoft Office software including Word, Excel, Publisher, and Outlook, Parish Data Systems (PDS)

· Ability to work under pressure, manage multiple projects simultaneously and handle stressful situations

· Ability to make decisions in a timely manner and communicate these decisions effectively

· Excellent written and verbal communication skills

· Ability to set priorities and organize work effectively

· Ability to maintain confidentiality

· High School diploma or equivalent certificate and a minimum of one year working experience in a related position

Please contact: Michele Kilker, Business Manager at mkilker@asucatholic.org

Office: 480-967-7823 ext. 202

Updated: 10-30-26