Project Manager at City of Umatilla (OR) – Umatilla, Oregon

The Project Manager will perform a wide range of management functions to deliver assigned projects. Typical functions include, but are not limited to planning, development, scheduling, budgeting, contract negotiation and implementation of assigned projects. This position also provides administrative, professional and technical assistance to the department director and coordinates with city department directors, engineers and attorneys. This position will be responsible for maintaining a working knowledge of city infrastructure and master plan documents.
The following job functions are typical for a position of this nature. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each function satisfactorily. Other job functions and duties may be required as assigned.

• Leads and manages projects during planning, design, permitting, contract negotiation, and/or construction management phases to manage production of studies, designs, bid documents, contracts and construction delivery.
• Functions as primary point of contact and ensures coordination of projects with consultants, departmental staff, and other city departments, and regulatory agencies (local, state, and federal) for projects in the planning, design, permitting, and construction phasing.
• Develop and manage detailed project plans, budgets, and schedules, ensuring alignment with project specifications and quality standards.
• Coordinate with subcontractors and on-site teams to ensure smooth execution of tasks.
• Lead and direct project teams by assigning responsibilities, providing guidance, and monitoring progress.
• Conduct regular project status meetings and communicate updates clearly while proactively addressing risks or challenges.
• Cultivate strong relationships by understanding partners’ needs and providing exceptional service.
• Oversee financial aspects of projects, including cost tracking and change order management.
• Secure necessary permits, licenses, and certifications in compliance with regulations and building codes.
• Monitor key metrics and prepare reports on project progress for stakeholders.
• Engage with community members through public meetings, outreach efforts, and regular project updates.
• Coordinate grant management and compliance with Finance Department.
• Facilitate vendor negotiations, requests for proposals, bid award process, and other aspects of government procurement and contract management.
• Ensure project compliance with federal, state, and local laws, ordinances, and award requirements.
• Negotiate contracts and agreements with stakeholders in conjunction with City attorney and other City staff.
• Resolves problems associated with projects. Works with a variety of people to solve technical, legal and logistical problems, including those that are unanticipated.
• Maintains complete project files including drawings, proposals, contracts, inspections and communications.

• Bachelor’s degree in engineering, architecture, planning, business, finance, public administration or a closely related field (or equivalent work experience).
• Five years of proven experience in project management or contract administration experience in public or private sector for capital improvement projects, preferably for public infrastructure related projects (In addition to any equivalent work experience used in lieu of a bachelor’s degree).
• Certified Associate in Project Management (CAPM); Project Management Professional (PMP) preferred.

ABILITY TO:

• Communicate through written, verbal, and other means to a variety of audiences including elected officials, contractors, community members, City staff, and others.
• Coordinate between various City departments, community partners, federal and state agencies, and other stakeholders.
• Present project updates to key stakeholders, including City Council, City Manager, City staff, and community partners.

KNOWLEDGE/SKILLS/ABILITIES:

• Project management in commercial construction
• Leadership and team coordination
• Budgeting and financial oversight
• Scheduling and project tracking
• Strong communication and problem-solving skills
• Microsoft Office (Word, Excel, Outlook, etc.)
• Government procurement and contract management
• Familiarity with project management software

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Continuous use of wrists and hands.
• Frequent sitting and use of arms.
• Occasional standing, lifting and carrying up to 20 pounds, bending, twisting, and reaching forward.
• Rarely lifting and carrying up to 75 pounds, pushing and pulling up to 50 pounds, crouching, kneeling, climbing stairs, climbing ladder, reaching above shoulder, squeezing, and operating foot controls.

WORK ENVIORNMENT:
The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Usual office working environment. This role routinely uses standard office equipment such as computers, phones, adding machines, copy machines, filing cabinets and fax machines. The noise level in the work environment is typical of most open office environments. Occasional work on nights and weekends. May be required to visit active construction sites with noise levels typical of that environment. Appropriate use of personal protective equipment (PPE) is required.