Human Resources Clerk at County of San Juan (NM) – Aztec, New Mexico

Under the general supervision of the Deputy Human Resources Officer, the HR Clerk shall perform a variety of tasks to support the Human Resources Department, assist with the recruitment and onboarding process, perform administrative tasks, and assist with benefits. A general knowledge of human resources and HRIS systems. Outstanding customer service skills to professionally interact with employees and the public, and adequate office procedures to successfully perform the functions of this position.

• High School Diploma or GED equivalent and two (2) years of office experience. A college degree in a related field is preferred.
• Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.

• Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports.
• May be required to lift and move cases of paper.
• Utilize, process, and navigate the County’s electronic ERP system as necessary and appropriate based on the needs and requirements of this position.

Essential Job Functions: The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Core Responsibilities:

• Responsible for HR lobby, training and conference rooms. Screen and direct incoming communication. Conduct twice daily mail runs. Schedule appointments on Outlook calendars as needed and requested.
• Monitor office supplies including copier ink, copy paper, identification (ID) card blanks and ribbon, orientation materials (binders and tabs), and orientation items like giveaways and snacks. Report on when supplies are running low and inform when ordering is needed.
• Answer questions from general public about the application process, job requirements, and the County. Transfer to the correct department, outside agency, or colleague when unable to address concerns.
• Perform filing into HR files (personnel and benefits); may assist in performing file audits.
• Assist with employee onboarding, including preparing onboarding packets and welcome gifts. Train to perform varying sections of new hire orientation.
• Assist with collecting documentation, reporting to E-Verify, and filing I-9 information.
• Backup for County ID creation and processing as needed includes taking and uploading photos and/or printing cards as needed.
• Create the new hire files and assist with reviewing new hire or employee information.
• Send monthly report to Public Relations and Film Manager and Office Assistant to the Executive Office Assistant informing of previous months promotions, transfers, new or re-hires, and terminations.
• Handle sensitive and confidential data and ensure the quality and integrity of all information produced.
• Assist in preparing requested reports.
• Perform a variety of support tasks to assist our HR team.
• Performs other related duties as assigned.

Personnel duties:

• Provide oversight of people reviewing a file and ensure authorization and compliance of HIPAA; ensure personnel files are properly checked out and returned.
• Assist with initial application review against position minimum qualifications (MQs).
• Assist with the Driver Monitoring Program by entering MVD interactive and following up with employees starting with out-of-state licensing.
• Collaborate with Human Resources team to promote new opportunities to increase visibility and attract applicants, creating recruitment strategies while ensuring compliance with all state and federal laws and regulations.
• Assist with making conditional job offers, scheduling pre-employment requirements, sending background links or forms.
• Process employment verifications as requested.
• Place requisitions for purchase of items and receive on purchase when items are received.
• Assist with level one HR review and approval of personnel action changes