Bookkeeper and Office Administrative Assistant at Roman Catholic Bishop of San Diego – Poway, California

Parish: St. Gabriel Catholic Church

Location: 13734 Twin Peaks Rd, Poway, CA 92064

Reports to: Business Manager

Employment Type: Full time (35hr./week)

FLSA Status: Non-Exempt

Position Summary

Under the direction of the Business Manager, the bookkeeper/office assistant is responsible for performing a variety of bookkeeping and parish office related duties.

Major Responsibilities:

• Performs at the parish level in support of the parish and the diocese’s spiritual and pastoral mission; performs as both a spiritual and administrative leader in the parish and represents the parish to those who visit the office
• Sets an example for employees by personal adherence to and compliance with personnel policies and procedures and by personal adherence to Catholic Doctrine and Catholic principles of morality
• Facilitate the weekly collection process
• Assist with the preparation of the weekly bank deposits
• Validate invoices, check requests and expense reimbursements
• Assist in maintaining AP files, Vendor Files & Contracts
• Assist in maintaining donor records including Diocesan Annual Catholic Appeal
• Assist in maintaining the Parish Census database
• Assist with year-end activities including 1099-NEC & donor acknowledgement
• Assist in preparing and processing Online Payment Forms
• Assist with the smooth operation of the parish office including answering the telephone, assisting parishioners and parish organizations and performing other administrative tasks
• Follow established controls to prevent irregularities or fraudulent activity and to safeguard parish funds and other assets
• Ensure existence of verifiable audit trail for all financial transactions
• Perform other duties as assigned

• Bachelor’s degree preferred or similar experience
• Must have a working knowledge of and a strong commitment to the mission of the Diocese of San Diego and the Catholic Church; preferably be in full communion with the Church
• Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
• Strong organizational and time management skills; be a self-starter who is able to perform multiple tasks simultaneously and work with a sense of urgency
• Ability to exercise courtesy to fellow employees, parishioners and the general public
• Ability to maintain confidentiality
• Ability to receive direction and be open to suggestions
• Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend work may be required
• Working knowledge of computer software applications such as Microsoft Office (Word, Excel, Access, Outlook, etc.), QuickBooks and Parish Census Software
• Professional bearing; clean and neat personal appearance
• Ability to successfully pass a background check as required by the Diocese of San Diego

Physical Demands

While performing the duties of this job, the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish facility to attend meetings and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

St. Gabriel Parish, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.