Administrative Assistant at Zeeco – Broken Arrow, Oklahoma

JOB DESCRIPTION:

Responsible for the organization and administrative tasks in employee’s specified work group. Mainly supports internal employees as well as external customers.

• Support coordination of customer inquiries to ensure timely and accurate delivery of required equipment.
• Assist with order entry and revisions, ensuring all information is complete and up to date.
• Maintain and track spare parts lists to ensure accuracy for the Process Burners, Boiler Burners, Flares, Thermal Oxidizers, and the Aftermarket team.
• Assists Project Engineers with administrative activities involving projects and equipment when needed.
• Track inspection reports and identify areas for process improvement.
• Develop new presentations and update existing materials for the Order Execution Manager and Applications Managers.
• Manage and maintain group SharePoint data, ensuring accuracy and organization.
• Assist with global reporting and communication efforts.
• Create and maintain project documentation using Microsoft Word, Excel, and Project.
• Perform administrative tasks including shipping and receiving, meeting coordination, filing, organization, and document preparation.
• Generate reports as needed to support team objectives.
• Take ownership of and contribute to group culture and team engagement initiatives.
• Other duties as assigned.