Bookkeeping Assistant-Property Management at ALLIED PROPERTY MANAGEMENT GROUP INC – West Palm Beach, Florida

Bookkeeping Assistant-Property Management (West Palm Beach)
Compensation: $15.00 - $19.00 per hour commensurate with experience & ability
Employment type: Full-time

SCHEDULE: Monday -- Friday 9:00 am -- 5:30 pm

REPORTS TO: Senior Accounting Manager

**This is an ideal position for someone looking to begin or change their career in a customer service and bookkeeping related position. This position is geared to expand on current customer service skills and provide basic bookkeeping knowledge.

SUMMARY: The Property Management Accounting Administrative Assistant will be primarily tasked with assisting the Senior Accounting Manager with general matters within the accounting department including reviewing ledgers with homeowners, applying late fees and sending late letters, customer service support to callers, etc.

COMPANY PROFILE: Allied Property Management Group, Inc. is a 20-year established boutique style firm specializing in the management of Community Associations (Condominiums, Co-Ops and Homeowners Associations). The head office is located in West Palm Beach with a Broward office located in Ft. Lauderdale. The company is in growth mode primarily due to a strong focus on enhanced technological offerings for clients, building customer relationships and always finding ways to improve processes and service through the continued adoption and implementation of innovative technology.

DUTIES AND RESPONSIBILITIES:

• Answer all accounting department calls
• Assist callers with online account setup, access and functionality including troubleshooting
• Assist with all aspects of accounts receivable cycle for HOA/Condos, including processing late letters, sending account statements and answering questions
• Process all accounting aspects of new client onboarding process
• Assist accounting team in all aspects of accounting cycle
• File documents and records accurately and efficiently
• Assist client Board members with requests for reports and records
• Assist accounting manager with distribution of monthly financial packages to clients
• Maintain and update various databases as needed on a daily basis
• Perform other duties and responsibilities as requested

QUALIFICATIONS:

• Customer service and general office environment experience
• MUST be completely proficient with all aspects of computer use -- effective internet searches, Microsoft programs, QuickBooks, scanning & filing, PDF use, creating forms, and all general programs -- proper typing, spelling, and grammar a must.
• MUST be an effective communicator -- proper use of English written and oral, diplomatic in interactions with clientele, polite and able to diffuse volatile situations.
• QuickBooks experience a strong asset
• General bookkeeping experience a plus
• Property management bookkeeping experience a strong asset
• Must have an absolute commitment to providing the highest level of customer service
• Must be able to perform under pressure, meet constant deadlines, multitask, be able to handle ongoing interruptions, work in harmony with differing personalities
• High School diploma - Some college preferred
• Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure
• Bilingual (Spanish) an asset but not required.

Compensation:

Pay $15 to $19 per hour based on qualifications, knowledge and experience. We offer 401K with match, medical insurance, vision insurance, dental insurance, company paid life insurance with AD&D benefits, sick time, observed holidays, vacation

Why join our team? AlliedPMG is a growing boutique company offering benefits of large companies, with a less rigid but more flexible work environment for top performers. If you are looking for a small office feel, you have found the right place!

Allied Property Management Group, Inc. is an equal opportunity employer and is committed to the belief that each individual is entitled to equal employment opportunity.