Accounting Specialist at NOVA Parks – Fairfax Station, Virginia
Explore Related Opportunities
About This Position
NOVA Parks is seeking a part-time ACCOUNTING SPECIALIST - ACCOUNTS RECEIVABLE to join our team. The Accounting Specialist will perform accounting for Accounts Receivable, consolidating data from various Point of Sale (POS) systems into our Enterprise Resource Planning (ERP) system, Microsoft Dynamics GP, with data from across 37 regional parks. This position will perform daily accounting and reconciliation of revenue, deposits, and custodial taxes and entry into the general ledger.
The Accounting Specialist is responsible for recording, reconciling, and monitoring daily revenue and cash receipt activity from multiple POS systems. This position prepares and posts journal entries in Microsoft Dynamics GP (Great Plains) to accurately record cash, checks, credit card payments, refunds, use of credits, and chargebacks to the appropriate general ledger accounts. The Accounting Specialist ensures POS reporting, merchant processor settlements, and bank deposits are properly reconciled and that timing differences are identified and resolved. The position supports accurate financial reporting by maintaining detailed documentation, performing account reconciliations, and assisting with month-end closing activities while ensuring compliance with established accounting procedures and internal controls.
The successful candidate will be an accountant with an understanding of debits, credits, and financial statements and data management with experience in using electronic accounting software who exhibits a strong attention to detail, organization skills, including ability to prioritize, communicate, and multitask, while working efficiently under deadlines.
Hourly Rate: $30.13
15-20 Hours per Week
To be considered for this position, please complete the online application form and provide a current resume by 5:00 p.m. on April 22, 2026.
ESSENTIAL FUNCTIONS
- Review daily sales and payment reports from multiple POS systems to verify completeness and accuracy of revenue and cash activity.
- Record daily accounting activity by preparing and entering journal entries into Microsoft Dynamics GP to properly post transactions to the general ledger.
- Accurately record and classify receipts including cash, checks, credit card payments, electronic payments, and other receipts to the appropriate revenue and receivable accounts.
- Reconcile and record related liabilities and taxes including sales tax, meal tax, and other applicable tax accounts based on POS reporting.
- Reconcile daily POS system reports to bank deposits and merchant processor reports, identifying and resolving timing differences between system reporting and bank settlement.
- Investigate and record credit card chargebacks, refunds, and payment adjustments to ensure proper accounting treatment and accurate receivable balances.
- Monitor clearing accounts used for deposits and payment processors to ensure balances are reconciled and resolved in a timely manner.
- Ensure all revenue and cash receipts are recorded in the appropriate accounting period in accordance with established accounting procedures.
- Maintain supporting documentation for journal entries, reconciliations, and deposit records to ensure an adequate audit trail and file documents.
- Identify discrepancies between POS reports, bank deposits, and general ledger balances and coordinate corrections as needed.
- Assist with month-end closing processes related to revenue recognition, cash receipts, and accounts receivable activity.
- Follow internal controls and accounting policies related to receivables and revenue recording.
REQUIRED QUALIFICATIONS (minimum)
Education: Graduation from an accredited college/university with a bachelor’s degree in accounting, finance, accounting systems, business administration, or a related field.
Experience: Three years of experience in accounting or an equivalent combination of education or experience which provides:
- Progressive responsibility for accounting, preferably in general ledger accounting, accounts receivable, cash receipts, or revenue accounting.
- Knowledge of the principles, methods, and practices of accounting using Generally Accepted Accounting Principles.
- Experience preparing and posting journal entries and reconciling general ledger accounts.
- Experience working with POS systems, merchant card processors, or high-volume transaction environments.
- Working knowledge of ERP systems.
- Experience using accounting systems and modules, such as Dynamics 365, Microsoft Dynamics GP, NetSuite, Sage, OpenGov, Tyler, etc.
Accounting Skills:
- Working knowledge of fundamental accounting principles including debits and credits, journal entries, account reconciliations, and general ledger structure.
- Knowledge of cash receipt processing, revenue recognition, and reconciliation of POS system reports to bank deposits and merchant processor settlements.
- Ability to analyze financial reports and transaction data to identify discrepancies, timing differences, and posting errors.
- Strong attention to detail with a high degree of accuracy in data entry, reconciliation, and financial recordkeeping.
- Ability to organize and manage daily transactional workloads while meeting deadlines and maintaining accuracy.
- Proficiency in Microsoft Excel and other Microsoft Office applications used for financial reporting and reconciliation.
- Ability to identify opportunities to improve accounting processes, strengthen internal controls, and enhance system efficiency.
- Strong problem-solving skills and the ability to research and resolve accounting discrepancies.
- Ability to maintain organized documentation and support audit-ready financial records.
- Effective written and verbal communication skills and the ability to collaborate with operational staff responsible for POS systems and revenue reporting
Key Competencies:
- Take initiative and have personal ownership of work. Take accountability and have the ability to juggle multiple projects. Proven history of meeting deadlines, and ability to work efficiently under pressure.
- Listen well, accurately execute and extrapolate information for use in similar tasks.
- Excellent interpersonal skills and ability to work well as part of a team in a collaborative environment as an energetic, proactive, and creative contributing team member.
- Excellent customer service and relationship-building skills.
- Strong attention to detail.
- Ability to analyze facts and to exercise sound judgment in arriving at conclusions.
- Ability to gather, edit, and consolidate materials and prepare clear, concise, and accurate work products.
- Regular and predictable attendance.
Duties and responsibilities are designed to be the essential elements of the job. They do not preclude the performance of related, or even unrelated, jobs which may be necessary to properly and efficiently complete all work assignments. NOVA Parks reserves the right to amend job specifications to meet current needs.
Benefits: This position does not offer benefits.
It is the policy of the Northern Virginia Regional Park Authority to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-352-5900 and ask for Human Resources for assistance or send an e-mail to HR@nvrpa.org.
Scan to Apply
Job Location
Job Location
This job is located in the Fairfax Station, Virginia, 22039, United States region.