Oncology Data Analyst in WHITE PLAINS, New York at White Plains Hospital

At White Plains Hospital, you have an opportunity to work side-by-side with some of the most talented people in the world.

We have been widely recognized for our exceptional culture, world-class physicians, Magnet-designated nurses and passionate employees who make a real difference in our community. With tremendous growth opportunities, great benefits, and flexible work schedules, it is no wonder why we are consistently recognized as a Great Place To Work!

Position Summary

Under the general supervision of the Oncology Data Manager, the Oncology Data Analyst is responsible for the identification of patients with cancer, analysis and interpretation of the cancer site, extent of disease, treatment and follow-up of such patients. Data collection will meet the standards of the Commission on Cancer of the American College of Surgeons, the New York State Cancer Registry.

Essential Functions and Responsibilities Includes the Following:

1. Understands and adheres to the WPH Performance Standards, Policies and Behaviors
2. Abstracts all primary sites for Analytic and Non-Analytic cases into NF-KACI Oncology software utilizing Pathology Reports, Radiation Oncology (ARIA), and EMRs (EPIC, ModMed Dermatology).
3. Employs Defensive Abstracting Techniques to support text and data elements. Employs approved edits software to ensure zero (0) errors to New York State Cancer Registry and the National Cancer Database (NCDB) when validating an abstract.
4. Abstracts a comprehensive data set in a timely manner including data fields not typical of a comprehensive data set.
5. Abstracts RCRS cases to the fullest ability at the time of abstraction.
6. Uses reportable lists and applies skillful judgment in complicated case identification. Runs a computerized case finding program to download new cases.
7. Performs quality editing of cases entered through the case finding program. Differentiates between and categorizes new cancer cases, recurrent cancer cases and multiple primary cases.
8. Reviews and analyzes hospital records, computerized reports and other medical reports for relevant cancer data; determines and classifies demographics, primary site, histology, stage and treatment on all cancer sites.
9. Uses AJCC 8th Edition TNM Stage Manual and Version 9 TNM Stage Manual, ICD-O database/manual, SEER Program Coding and Staging Manual, SSDI Manual, Hematopoietic Database, SEER*Rx, Solid Tumor Rules, Grade Manual, Cancer Forum, and any other relevant manuals to ensure accuracy.
10. Responsible for updating treatment information that is gathered after the case has been abstracted.
11. Responsible for collecting, analyzing and coding patterns of recurrence in cancer patients treated initially for cure, with identification of sites and dates of recurrent cancer and subsequent treatment; determines and codes cause of death in patients who have expired.
12. Participate in Quality Review of Abstracts.
13. Participates in department projects when assigned.
14. Attend Virtual Cancer Conferences when assigned. Patients discussed shall be abstracted with all information at time of presentation. Synopsis of discussion to assist with completing the abstract as well as identify the patient as being discussed at cancer conferences shall be done at time of presentation.
15. Attend Department Meetings. When requested, provide a presentation to be discussed.
16. Uses Windows applications and interfaces with Information Systems for data input, analysis and retrieval.
17. Researches and prepares complicated follow-up histories for cancer patients, documenting disease status, condition and treatment for the duration of the patient's life span.
18. Communicate by telephone, email, and fax with physicians, hospitals, and other health institutions to obtain necessary follow-up information.
19. Uses Internet resources to obtain follow-up on patients (Social Security Death Index, telephone directories, and newspaper obituaries).
20. Performs all other related duties as assigned.

Education & Experience Requirements

• Must be an Oncology Data Specialist (ODS) by National Cancer Registrar Association (NCRA), or certification eligible
• Completion of the coursework for an NCRA-accredited Associate’s Degree in Cancer Registry Management or completion of a minimum of an Associate’s Degree in any field or the equivalent (60 college-level credits), and completion of the coursework for an NCRA-accredited Certificate in Cancer Registry Management or completion of a minimum of an Associate’s Degree in any field or the equivalent (60 college-level credits), and two semesters of Human Anatomy and Human Physiology.
• Thorough knowledge of ACOS/CoC and state registry data collection requirements, including RCRS.

• Must have formal course work in knowledge of anatomy and physiology or equivalent, and medical terminology.
• Must have experience working with computers for data entry and report preparation; able to use the internet,
• Proficiency with Microsoft Office – including Outlook, Word, Excel, and Power Point.

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Core Competencies

• Excellent verbal and written communications skills.
• Ability to meet deadlines and prioritize work to meet department goals and standards.
• Strong decision-making skills vital with excellent judgment skills to supplement their knowledge and experience.
• Proven ability to work independently and autonomously.
• Medical Terminology – Language
• Multi-tasking several projects at once

Physical/Mental Demands/Requirements & Work Environment

• May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) database and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS database can also be found at the hospital switchboard, saved on a disc.

Primary Population Served

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The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.

Salary range: $53,840. -$80,782.00