Club Sports Coordinator at Villanova University – Villanova, Pennsylvania
Villanova University
Villanova, Pennsylvania, 19085, United States
Posted on
Salary:$47500 - $56900
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About This Position
Villanova University
Club Sports Coordinator
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Club Sports Coordinator
Posting Details
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Posting Details (Default Section)
| Posting Number: | 20260028S |
|---|---|
| Position Title: | Club Sports Coordinator |
| Position Type: | Staff |
| Location: | Villanova, PA |
| Recruitment Type: | Internal/External Applicants |
| Work Schedule: | full-time/12-months |
| Avg Hours Week | |
| Department: | 775-Athl - Intramurals |
| Position Summary: | Why work at Villanova?
The Club Sports Coordinator supports the delivery of Villanova’s Club Sports program across all campuses by coordinating daily operations, student leadership, volunteer coaches, and game‑day logistics. Villanova’s program includes 30+ competitive club teams, supported by 90+ student officers and 10+ volunteer coaches, and engages over 1,000 student participants annually. Reporting to the Director of Fitness & Recreation – Programming and Structured Sports, this role ensures that club sport activities are organized, safe, compliant, and well supported while fostering student leadership, engagement, and community. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values. |
| Duties and Responsibilities: | Club Sports Operations & Risk Management • Coordinate the day-to-day operations of Villanova’s Club Sports program, including scheduling competitions, reserving facilities, processing equipment orders, coordinating travel, and supporting fundraising activities. • Ensure club activities comply with safety standards, travel policies, competition rules, recruiting and marketing guidelines, and University policies. • Serve as the primary operational liaison between Club Sport Officers and the Director of Fitness & Recreation – Programming and Structured Sports. • Coordinate home contest management and game-day operations. • Work closely with the Intramural Sports Coordinator on shared facility scheduling. • Maintain club sport equipment inventories and participation records. • Maintain club sport equipment inventories and participation records. • Support the development, implementation, and enforcement of club sport policies and procedures. • Report facility and custodial needs to appropriate personnel. Student & Volunteer Leadership Coordination • Serve as the primary operational liaison to Club Sport Officers. • Organize regular meetings with club leaders and coordinate leadership development workshops. • Coordinate volunteer coach onboarding and required background clearances. • Support training for officers, volunteers, and student staff related to safety, emergency response, and department expectations. • Provide day-to-day supervision and support for student game-day operations assistants. Equipment, Budget & Resource Stewardship • Support club sport budgeting, purchasing, fundraising, and financial tracking in coordination with department leadership. • Assist clubs with facility reservations, travel arrangements, and equipment orders. • Maintain inventory of club sport equipment. • Maintain inventory of club sport equipment. • Support fiscally responsible club sport operations by monitoring transactions and supporting budget tracking. Campus & Departmental Support • Assist with fitness and recreation facility operations, intramural sports, and Dixon Center rentals and camps as needed. • Participate in department-wide initiatives and professional development activities. |
| Minimum Qualifications: | Formal Education • Bachelor’s Degree required, preferably in Recreation Management, Sports Management, or a related field. • First Aid, CPR, and AED certification (must be obtained within a specified period after hire). Work Experience • 0–2 years of experience in organized sports, athletics, campus recreation, or a related student-centered environment. • Relevant student employment, internships, or graduate assistantships may count toward experience. • Experience working in a customer-facing or student leadership environment. Work Skills (e.g., written and verbal communication skills) • Strong organizational, communication, and interpersonal skills. • Ability to coordinate schedules, priorities, and logistics across multiple teams and activities. • Ability to work collaboratively with students, volunteers, and campus partners. • Ability to learn recreation management and scheduling systems Specific Job Knowledge • Familiarity with organized sports programs and basic sport rules. • Understanding of safety and risk management principles in recreational or competitive sports. • Commitment to student development, wellness, and community engagement. Equipment Knowledge • Proficiency with standard computer applications (e.g., Microsoft Office, email, scheduling tools). Other: • Some evening, weekend, and early-morning hours are required based on program and event schedules. |
| Preferred Qualifications: | Formal Education • Bachelor’s degree. Work Experience • 1–2 years of experience supporting club sports, intramurals, athletics, or campus recreation programs. • Experience mentoring, training, or supervising student leaders or employees. • Experience coordinating events, travel, or competitive schedules. Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area) • Knowledge of collegiate club sports operations, policies, and best practices. • Familiarity with travel policies, risk management, and game-day operations. • Understanding of student leadership development in a recreation or athletics setting. • Familiarity with collegiate recreation standards such as NIRSA. • Familiarity with recreation management software (e.g., DSE, Fusion, Sub It Up). • Familiarity with basic sporting equipment, scoreboards, and field or court setups. |
| Physical Requirements and/or Unusual Work Hours: | Tools, machinery and equipment used: • Sporting and recreation equipment such as goals, nets, scoreboards, timing systems, and game-day supplies. Environmental conditions: (any unusual/adverse conditions such as exposure to chemicals, noise, illumination, air quality, weather exposure etc.).
Physical requirements: (items such as lifting, pushing, pulling, standing or sitting for extended periods of time, manual dexterity, walking etc.)
|
| Special Message to Applicants: | This position will be available starting June 2026. |
| Posting Date: | 02/13/2026 |
| Closing Date (11:59pm ET): | 03/13/2026 |
| Salary Posting Information: | This position falls within salaried grade 12 and the range for this position is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity. |
| Salary Band: | 12 |
| Job Classification: | exempt |
References Needed
Supplemental Questions References Needed
| Minimum Number of References Needed | 3 |
|---|---|
| Maximum Number of References Needed | 3 |
Required fields are indicated with an asterisk (*).
- * How did you first hear of this employment opportunity?
- Indeed.com
- Higheredjobs.com
- Glassdoor
- Chronicle Vitae
- Academic Keys
- PA CareerLink/JobGateway
- Professional Affiliation/Trade Website
- Diversity Association/Publication Website
- Advertisement in Academic or Professional Publication
- Referred by a current employee
- Referred by a friend, family member, or former employee
- Heard about it at a conference or career fair
- Browsing the Villanova website
- Cabrini University employee
- Other
- * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question)
- * An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and•Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Basketball (men’s or women’s) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N
- Yes
- No
- * An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and•Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Current VU basketball (men’s or women’s) student-athletes? Y N
- Yes
- No
Required Documents
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
- Other Document
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Job Location
Villanova, Pennsylvania, 19085, United States
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