Billing & Admin Manager at PALACIOS MARINE INDUSTRIAL COATINGS – Austin, Texas

The Central Texas Billing/Admin Manager will provide billing and accounting oversight for PMI’s Central Texas operations, based out of the North Austin area. This position is responsible for managing the billing process from start to finish and ensuring adherence to all deadlines provided by Samsung and other Central Texas customers. This position will manage all administrative employees for the region and will be in charge of making sure all processes are followed as designed and will regularly communicate with the Controller, CFO and operations managers on status of all billings and related inputs.

This role is a new position, as a result this description is not all inclusive, and is subject to change per the demands of the position.

Essential Duties & Responsibilities

• Ensure all billings are completed timely and submitted to customer by deadline by managing the administrative and billing teams in the region.
• Track progress throughout billing cycle and making sure all teams are staying on top of each task in the process and following all processes and procedures.
• Proactive communication of all obstacles that impact adherence to deadlines to corporate accounting/finance management if unable to address directly.
• Manage all administrative and billing processes and procedures to ensure they are working effectively and efficiently.
• Provide regular updates on all outstanding and in progress billings to corporate accounting/finance management
• Effectively manage administrative and billing teams to ensure they are staying focused and efficient on a daily basis.
• Manage payroll compliance and submission of certified payrolls per the contract through LCP Tracker.

Work Conditions

• Based in North Austin area
• May require local travel between job sites/locations for meetings with customers

Core Competencies

• Ability to manage teams and to keep them focused on meeting deadlines and to hold them accountable.
• Strong attention to detail and time management skills
• Ability to collaborate effectively across teams and departments.
• Ability to learn and adapt to new processes and requirements in a changing environment as required by the customer.
• Strong background in billing/accounting
• Alignment with PMI’s values: People, Grit, Integrity.

Minimum Qualifications

• Minimum 5 years of experience in billing and/or accounting for a general contractor within industrial construction or related field.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong organizational skills with ability to manage multiple tasks and priorities.
• Strong written and verbal communication skills.
• Highly adaptable and willing to take on new challenges
• Able to work flexible schedule in order to meet important deadlines.

Preferred Qualifications

• Familiarity with scaffolding, coatings, insulation, fireproofing, and/or abatement is preferred.
• Bachelor’s degree in Accounting
• Familiarity with certified payrolls submitted through LCP Tracker

Equal Opportunity Employer
We are proud to be an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic.

Recruitment Agencies
We do not accept unsolicited resumes from third-party recruiters or agencies in connection with this posting. Any resumes submitted without a signed agreement in place will be considered the property of the company and no fees will be paid.

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