Aircraft Sales Contract Administrator in Sarasota, Florida at Pilatus Aircraft USA Ltd

Take-off with Pilatus! We are seeking an Aircraft Sales Contract Administrator to support aircraft sales operations in Sarasota, FL. Responsibility for coordinating contractual, financial, and operational activities associated with complex aircraft transactions while supporting customer engagement, sales operations, and delivery coordination throughout the sales process. This position supports the southeast aircraft sales team and provides exposure to customer engagement, aircraft demonstrations, transaction coordination, and aircraft delivery activities within the business aviation industry.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Preparation and management of aircraft sales contracts, transaction documentation, purchase agreements, bills of sale, and registration records
• Coordination of aircraft transaction funding activities, escrow documentation, customer invoices, deposit requests, and payment processing with internal and external stakeholders
• Tracking of aircraft sales milestones including aircraft specifications, documentation deadlines, delivery coordination, and post-delivery activities
• Direct interaction with customers, OEM representatives, escrow companies, and internal departments throughout aircraft transaction and delivery activities
• Support of customer visits, aircraft demonstrations, specification sessions, factory tours, airshows, and other customer-facing sales events
• Preparation of proposals, pricing summaries, sales presentations, and supporting documentation for aircraft sales representatives
• Management of confidential customer, financial, and contractual information with a high degree of accuracy and professionalism
• Support of additional sales operations and administrative activities as assigned

• Bachelor degree in Business, Aviation Management, or related field preferred; pilot experience or aviation certifications considered a plus
• Minimum 3-5 years of experience supporting complex transactions, contract administration, aviation sales operations, corporate aviation, or other high-value customer environments preferred
• Experience supporting aircraft owners, operators, corporate flight departments, senior executives, or external business partners preferred
• Proficiency with Microsoft Office applications, CRM systems, financial documentation, and transaction tracking processes
• Strong organizational, communication, and multitasking skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• High attention to detail, professionalism, discretion with confidential information, customer service mindset, and flexibility for occasional travel, evening, or weekend support activities

What We Offer

• 11 paid holidays a year, plus 15 days of paid vacation time, and 6 days of paid sick/personal time to start with an increase to 20 days of paid vacation time after 5 years with Pilatus
• 90% of medical, dental, and vision premiums paid for single coverage and 80% for family coverage, averaging $9,600 annually
• Monthly health savings account (HSA) contributions totaling $2,250 for single coverage and $3,000 for family coverage annually
• 401(k) retirement plan matching up to 6%
• Life and long-term disability insurance premiums paid in full
• Tuition assistance available annually after the first year

The salary range is $65,000 - $78,000 per year depending on experience. Pay rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

Interested and qualified candidates should submit their application as soon as possible. Please note that this announcement may close at any time, early applications are encouraged.

With over 3,000 employees and about 200 apprentices at its headquarters in Stans, Switzerland, completion center in Broomfield, Colorado, and multiple service centers across Westminster, MD, Rock Hill, SC, Chamblee, GA and Sarasota, FL, the Pilatus family unites people from over 40 countries. We offer a secure, innovative, international, and sustainable work environment. Courage, vision, and outstanding performance have made us a strong company. Our culture is shaped by a high level of quality awareness, close customer relationships, and a high degree of employee commitment.

Pilatus Aircraft USA Ltd. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.