Purchasing Coordinator at Southend Pharmacy – Houston, Texas
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About This Position
Company Overview
Southend Pharmacy, a subsidiary of Allia Health Group, is a rapidly growing 503A compounding pharmacy committed to delivering safe, high-quality, patient-centered care. Our pharmacy specializes in sterile and non-sterile compounded medications, clinical excellence, and innovative pharmacy solutions that support providers and patients nationwide. As demand grows, we are expanding our onsite leadership team and seeking a highly skilled Lead Pharmacist to support daily operations, uphold regulatory standards, and elevate our compounding practice.
Job Summary
The Purchasing Coordinator supports the Procurement & Inventory team within a 503A pharmaceutical compounding facility by assisting with the purchasing, tracking, and receiving of APIs, active ingredients, and non-active ingredients. This role works closely with the Procurement Specialist to ensure timely ordering, accurate documentation, system entry, and proactive communication of delays or issues that may impact production. The Purchasing Coordinator will utilize NetSuite to create and manage purchase orders and PioneerRx to receive and document APIs.
Key Responsibilities
- Create and manage purchase orders in NetSuite under the direction of the Procurement Specialist
- Ensure accuracy of vendor information, quantities, pricing, and lead times
- Assist in ordering APIs, active ingredients, and non-active ingredients from approved vendors
- Track open purchase orders and follow up with suppliers on order status
- Proactively identify and communicate delays, shortages, or vendor issues
- Notify the Procurement Specialist immediately of any ordering or delivery concerns
- Assist with receiving APIs and ingredients and receive materials in PioneerRx
- Verify shipments against purchase orders, packing slips, and documentation
- Ensure required documentation such as COAs is received and routed appropriately
- Maintain accurate procurement and receiving records in compliance with SOPs
- Support audit readiness and regulatory compliance for a 503A environment
- Provide procurement support during high-volume periods or staff absences
Qualifications
Required
- High school diploma or equivalent
- 1–3 years of purchasing, procurement, or supply chain experience
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities simultaneously
- Professional written and verbal communication skills
- Comfortable working in ERP and inventory management system
Preferred
- Experience in pharmaceutical, healthcare, laboratory, or regulated environments
- Experience using NetSuite for purchase order creation
- Experience receiving materials in PioneerRx or similar pharmacy software
- Familiarity with APIs, raw materials, and regulated documentation
Physical Requirements
- Ability to sit for extended periods of time at a desk and working on a computer
- Ability to communicate effectively in person, over the phone, or via virtual meeting
- Ability to maintain focus in a typical office environment with moderate noise levels
- Ability to perform repetitive motions with hands and arms, such as typing.
Benefits
- Pay Range: $20.00 - $23.00 per hour (DOE)
- Work Arrangement: Onsite
- Comprehensive benefits package including medical, dental, paid time off
- 401(k) retirement savings plan
- Eligible for quarterly bonus based on performance and departmental goals
Southend Pharmacy is unable to offer visa sponsorship at this time. Candidates must be legally authorized to work in the United States without current or future sponsorship.
Equal Opportunity Employer Statement
Southend Pharmacy is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
If you have any questions or require accommodations during the application process, please contact hr@alliahealth.co.
Mon-Friday from 9AM to 5:30PM
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Job Location
Job Location
This job is located in the Houston, Texas, 77006, United States region.