Part-Time Administrative Aide (Permitting) in Fort Lauderdale, Florida at City of Fort Lauderdale

Responsibilities include, but are not limited to, tracking and compiling data, preparing reports, scanning and maintaining documents, and responding to written correspondence. The position also involves providing general customer assistance and, at times, handling sensitive or confidential information with discretion.

• Serves as the first point of contact at the customer information desk, greeting and assisting customers in person, by phone, and electronically
• Provides accurate information regarding permitting processes, applications, and departmental services
• Directs customers to appropriate staff, divisions, or resources based on their needs
• Performs a variety of administrative support tasks including data entry, document scanning, filing, and record maintenance
• Tracks, compiles, and organizes data for reports, logs, and departmental use
• Prepares routine and ad hoc reports using established formats and systems
• Reviews, sorts, and responds to incoming correspondence, ensuring timely and accurate communication
• Assists with processing applications, forms, and related documentation for permitting services
• Maintains organized digital and physical records in accordance with departmental procedures
• Handles sensitive and confidential information with discretion and in compliance with applicable policies
• Supports customer service initiatives by resolving basic inquiries and escalating complex issues as needed
• Utilizes various computer systems and software applications to perform daily tasks efficiently
• Collaborates with staff across divisions to ensure smooth workflow and customer service delivery
• Performs other related duties as assigned

MINIMUM JOB REQUIREMENTS:

1. High School Diploma or G.E.D. equivalency
2. Three (3) years of face-to-face and telephone customer service experience
3. Proficiency in basic computer applications, including Microsoft Office Suite (Word, Excel, Outlook)
4. Ability to communicate clearly and professionally, both verbally and in writing
5. Ability to handle multiple tasks and prioritize in a customer-facing environment
6. Strong organizational skills and attention to detail
7. Ability to handle customer interactions with professionalism and patience

1. Prior experience working in a municipal or government setting, particularly in permitting, building services, or development services
2. Experience with permitting or licensing systems (e.g., Accela, EnerGov, or similar platforms)
3. Bilingual a plus!

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

For technical support with your application, contact GovernmentJobs.com from 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or emailsupport@governmentjobs.com.