Administrative Assistant - Tanger Outlets Cookstown in Innisfil, Ontario at RioCan

POSITION OVERVIEW:

This role is located at our Tanger Outlets Cookstown in Innisfil. The role provides administrative support and help to ensure smooth day to day operations of the office.

• Assisting the Property Management team with administrative work and providing coverage when needed;
• Greet tenants, contractors and visitors and be the first point of contact for their inquiries;
• Perform administrative tasks including answering phones, mail pick up, scheduling and receiving deliveries and setting up meetings;
• Update the site contact and insurance information database for all tenants. Ensuring that the information is kept current and accurate;
• Update the site contractor information database and collect their insurance and WSIB information;
• Create memos and other internal communication;
• Create purchase orders (POs), processing cheques and EFTs, updating invoices, and tracking payments to vendors as required;
• Assist in the onboarding new tenants;
• Assist with tenant events;
• Maintain the kitchen and washroom areas and purchase perishable supplies;
• Purchase office supplies as required;
• General filing and maintenance of files;
• Log and maintain lost and found;
• Ensure office is open and readily accessible on schedule and coverage maintained;
• Other duties / projects as required.

• Minimum 1 year experience in an administrative role;
• Proven verbal and written communication skills;
• Proficient in Word, Excel and Outlook;
• Proven organizational skills and ability to meet deadlines;
• Detail-oriented;
• Exceptional customer service skills;
• Able to work both independently and as part of a team.