Administrative Specialist III in Jonesboro, Arkansas at Arkansas State University

Please note: All postings close at 12 A.M. CST on the closing date. This employer participates in E-Verify.

Position Summary:

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by the supervisor.

Duties & Responsibilities:

• Answer Telephone for a staff of 15 in timely manner-3 rd ring if possible. Change phone greeting as necessary.
• Assist walk-ins in timely manner. Direct visitors to the appropriate office.
• Check Registrars email account twice daily and distribute to appropriate staff or office
• Check electronic fax multiple times a day
• Print and fax or mail enrollment letters from fax or email requests
• Process Name Changes
• Process Address Changes
• Check SLATE for transcripts that have not forwarded to Banner
• Print course descriptions from other schools to assist with course articulation as needed
• Process MMR reports-checking for updated MMR records and listing in GOIAMMU
• Graduation assistance. Prepares graduation packets for students in upcoming graduation ceremonies. Should be completed by the day of graduation
• Distribute Deans and Chancellors certificates
• Data entry and coding. During the absence of other office members, will fill-in and do various data entry and coding as needed
• Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of the principles and practices of mathematics and statistics
Knowledge of research and analysis techniques and methods
Knowledge of work-related subject area
Knowledge of computers and software applications
Ability to prepare, present, and review oral and written information and reports
Ability to research and analyze related work program information
Ability to develop, recommend, interpret, and apply policies and procedures
Ability to analyze financial records and prepare reports
Ability to plan, organize, and direct the work of others

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Work with students, staff, parents, faculty, and occasionally vendors

Minimum Qualifications:

The formal education equivalent of a High School Diploma

One (1) year of specialized training in business management, business education, or a related field

Two (2) years of experience in a specialized or a related field applicable to work performed