Construction Project Coordinator in Phoenix, Arizona at Corporate Air Mechanical Services Inc

Construction Project Coordinator

Location: Phoenix, AZ (Office-Based)

Who We Are

At Corporate Air Mechanical Services (CAMS), we are a trusted leader in commercial HVAC construction and service throughout the greater Phoenix area. We partner with customers to deliver high-quality mechanical solutions for new construction, tenant improvements, retrofits, and service projects. Our success is built on teamwork, accountability, and delivering exceptional customer service.

What We're Looking For

We are seeking a highly organized and detail-oriented Construction Project Coordinator to support our project managers and field crews. This role plays a vital part in keeping commercial construction and retrofit projects on schedule by coordinating logistics, maintaining project documentation, communicating with vendors and subcontractors, and supporting daily project operations.

The ideal candidate has experience in construction, HVAC, or mechanical contracting and thrives in a fast-paced environment where managing multiple priorities and solving problems are part of the daily routine.

What You'll Do

• Coordinate field crew schedules, equipment, vehicles, and project logistics to support multiple active construction projects.
• Communicate with project managers, field personnel, subcontractors, vendors, and customers to coordinate schedules, project requirements, and timelines.
• Coordinate material deliveries and help ensure equipment and jobsite resources are available when needed.
• Manage permits, inspections, licensing, and compliance documentation across multiple jurisdictions.
• Prepare and maintain project documentation, including purchase orders, change orders, subcontractor documentation, and project files.
• Process and track purchase orders, invoices, and project-related expenses.
• Maintain accurate project records, job files, schedules, and document control throughout the life of each project.
• Assist with employee timekeeping, labor reporting, and payroll documentation.
• Prepare Excel reports to support job costing, project budgets, labor tracking, and operational reporting.
• Monitor project milestones and communicate schedule updates or potential delays to project managers and field teams.
• Provide administrative support to project managers and construction operations as needed.

What You Bring

• 2+ years of experience supporting construction, HVAC, mechanical contracting, or field service operations.
• Experience coordinating multiple projects, schedules, or field personnel simultaneously.
• Strong proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills with the ability to work effectively across multiple departments.
• High attention to detail and the ability to prioritize changing deadlines.
• Experience with ERP, accounting, or payroll systems such as NetSuite, Paylocity, or similar platforms is preferred.
• A proactive, team-oriented attitude with a commitment to providing exceptional internal and external customer service.

What We Offer

Pay: $24.00-$28.00 per hour (DOE) | Weekly Pay

Comprehensive Benefits Package

• Medical, dental, vision, and life insurance
• Short-term and long-term disability insurance
• 401(k) with company match (Contribute 6%, receive 4%)
• Paid Time Off: Up to 20 days based on experience, plus paid holidays
• Opportunities for professional growth and advancement within a stable, growing organization

Why This Role Matters

This position serves as a critical link between the office and the field. Your ability to coordinate schedules, manage project documentation, communicate effectively with vendors and subcontractors, and support our project managers will directly contribute to successful project execution, cost control, customer satisfaction, and the continued growth of our company.

Why Join Our Team

If you're an organized, detail-oriented professional who enjoys supporting construction projects and helping teams stay on schedule, we'd love to hear from you. Join Corporate Air Mechanical Services (CAMS) and become an integral part of a team that takes pride in delivering exceptional commercial HVAC and mechanical construction services throughout Arizona.