Program Coordinator, Public Policy in New York at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Program Coordinator, Public Policy based in United States.

This role supports a fast-paced public policy and campaigns team working across local, state, provincial, and national levels in North America.
You will help keep critical operational and administrative processes organized, accurate, and moving forward.
The position combines vendor management, payment coordination, budgeting support, and cross-functional project coordination.
You’ll work with internal stakeholders, external vendors, and leadership while managing multiple priorities and deadlines.
Success in this role requires strong judgment, attention to detail, discretion, and a practical, process-oriented approach.
You’ll also contribute to events, planning activities, and ad-hoc initiatives that support broader policy and campaign priorities.
This is an opportunity to make a meaningful operational impact within a collaborative and dynamic public policy environment.

• Serve as the primary point of contact for vendor registration and onboarding, tracking progress and resolving issues throughout the process.
• Coordinate vendor payments by collecting tax documentation, invoices, and other required information and ensuring submissions are complete and accurate.
• Maintain up-to-date vendor, payment, contract, and budget records while providing timely status updates to internal stakeholders and external partners.
• Build and maintain strong relationships with vendors and internal teams through clear, responsive, and professional communication.
• Support regional program coordination through ad-hoc operational initiatives, including offsite planning, virtual events, and other team activities.
• Partner with cross-functional teams to coordinate tasks, remove operational obstacles, and keep initiatives progressing toward shared priorities.
• Support leadership and program teams with administrative coordination, prioritization, and follow-through as needed.
• Identify opportunities to improve processes and systems, increasing efficiency without compromising quality or accuracy.

• 4+ years of relevant experience in a fast-paced, collaborative environment, including experience providing administrative or operational support to a team.
• Demonstrated experience with vendor management, payment coordination, and maintaining accurate operational or financial records.
• Strong proficiency with Google Workspace, particularly Google Sheets, Slides, and Docs.
• Excellent written and verbal communication skills, with the ability to communicate effectively with vendors, colleagues, leadership, and cross-functional stakeholders.
• Strong judgment and discretion, with the ability to handle confidential and sensitive information appropriately.
• Highly organized and process-oriented, with a consistent focus on efficiency, accuracy, and quality.
• Proven ability to prioritize multiple tasks, manage competing deadlines, and remain responsive in a fast-moving environment.
• Comfortable working independently while collaborating effectively across teams and supporting leadership priorities.
• Reliable, prepared, proactive, adaptable, and eager to learn new systems and processes.
• Ability to remain composed under pressure and make sound decisions when priorities shift.
• Experience working on a political campaign or public policy team is a plus.

• Compensation: $34.75–$38.90 per hour.
• Contract duration: 12-month contract, from September 22, 2026 through September 22, 2027.
• Schedule: Full-time, 40 hours per week, Monday through Friday.
• Work arrangement: The source description specifies an onsite position in San Francisco, California.
• Professional exposure: Opportunity to work alongside public policy, campaigns, operations, and cross-functional teams in a high-impact environment.
• Collaborative environment: Work with diverse stakeholders across functions, cultures, and time zones.
• Growth opportunity: Exposure to a broad range of operational projects and opportunities to develop program coordination and stakeholder-management skills.