Executive Operations Project Manager in Caring for Others - Portland, Oregon at Caring for Others

POSITION SUMMARY

The Executive Operations Project Manager leads high-impact cross-functional initiatives and supports the operational infrastructure of our executive team. This role is the connective tissue between strategy and execution — managing projects, systems, documentation, and logistics to keep the organization moving forward.

WHO WE ARE

• A family-owned organization with 20 years experience of raising the standards for in-home care — and we're still pushing higher.
• We build teams of driven, mission-obsessed experts whose energy and focus turn every initiative into a success
• Our process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.
• A culture built to energize — powering meaningful careers for world changers who never settle.
• See How We're Raising the Bar

ROLE RESPONSIBILITIES

What you'll own and lead as a: Executive Operations Project Manager

•Lead high-impact, cross-functional executive initiatives from planning through execution, ensuring alignment, accountability, and measurable outcomes

• Design and manage executive dashboards, reporting tools, and business intelligence systems to support data-driven decision-making

• Research and implement AI and automation solutions to improve efficiency and scale operations across the organization

• Serve as the Monday.com subject matter expert — managing project execution, workflows, automations, and user adoption

• Own governance of internal data, SOPs, and operational documentation, ensuring consistency, accuracy, and accessibility

• Manage executive calendars, agendas, travel logistics, and briefing materials to keep leadership prepared and on track

• Support new Branch launches, expansions, and event coordination — including research, scorecards, planning, and procurement

• Lead change management efforts ensuring systems and documentation are updated, approved, and implemented organization-wide

ROLE QUALIFICATIONS

• Experience in executive operations, project management, or a strategic support role in a fast-paced organization

• Proficient in Monday.com and business intelligence tools; experience with AI and automation solutions a strong plus

• Highly organized and detail-oriented with strong documentation, SOPs, and workflow governance skills

• Proactive and self-managed — able to anticipate needs, manage competing priorities, and execute with minimal direction

• Strong communicator with excellent interpersonal skills and professional presence with executive-level stakeholders

• Comfortable managing complex logistics including travel coordination, event planning, and multi-location support

• Committed to compliance, data integrity, and HIPAA standards across all operational systems and documentation

• Experience in healthcare, home care, or a multi-site operational environment a strong plus

COMPREHENSIVE WELLNESS PORTFOLIO

In your role with Caring for Others, you're responsible for upholding, executing, and supporting our mission.

As such, it is our honor to support you with:

• Paid Time Off and Paid Holidays*

• 100% Company-Paid Dental Insurance and Vision Insurance*

• 100% Company-Paid $25,000 Life Insurance Policy*

• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7

• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*

• 401(k) Retirement Program - with Employer Match*

• Professional Development – ongoing education, wraparound support, and leadership coaching

• A Next-Level, Comprehensive Training and Orientation Week

• And a supportive team to work alongside!

• Proactive, solution-oriented self-starter who takes initiative and works independently
• Values innovation, efficiency, and streamlined processes
• Excellent written and verbal communication skills in English
• Meticulous attention to detail, with accurate record-keeping and documentation
• Strong project management skills — strategic, organized, and intuitive
• Collaborative team player with excellent interpersonal skills
• Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment
• Exercises sound judgment and discretion in handling sensitive matters
• Tech-savvy and comfortable with a variety of software and devices
• Warm, welcoming, and professional demeanor with a commitment to outstanding customer service
• Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI
• Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations
• Background in senior care, assisted living, skilled nursing, or in-home care

Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. *Benefit eligibility is based on hours worked.