Purchase Order/Accounts Payable Clerk in Lima, New York at Superior Walls of Upstate New York Inc

Superior Walls of Upstate New York specializes in precast concrete wall systems for new home construction, offering solutions for above grade, basements, multi-level buildings, and more. With over 40 years of experience spanning three generations, the company has built a reputation for delivering sturdy, customizable walls that come with a 15-year warranty. Superior Walls are designed to mitigate mold and mildew, improve air quality, conserve energy, and reduce building time, ensuring compliance with structural, fire-resistance, damp-proofing, and thermal barrier evaluations and residential building codes

Role: Purchase Order/Accounts Payable Clerk

FLSA: Full-Time | Hourly | Non-Exempt

Superior Walls is seeking a detail-oriented and highly organized Purchase Order / Accounts Payable Clerk to support daily accounting and operational functions. This role is responsible for processing purchase orders, entering and maintaining accurate vendor and invoice data, reconciling accounts payable transactions, and ensuring timely payment processing. The ideal candidate will possess strong data entry skills, exceptional attention to detail, and the ability to work effectively in a fast-paced construction and manufacturing environment.

Responsibilities include but are not limited to:

Purchase Order Administration

• Create, process, and maintain purchase orders in accordance with company policies and approval requirements.
• Verify pricing, quantities, and supporting documentation before issuing purchase orders.
• Monitor open purchase orders and follow up with vendors and internal departments regarding outstanding items.
• Maintain accurate records of purchase orders, receipts, and vendor documentation.

Accounts Payable Processing

• Review, code, and enter vendor invoices accurately and timely into the accounting system.
• Match invoices to purchase orders and receiving documents, identifying and resolving discrepancies.
• Prepare accounts payable batches and process payments according to established schedules.
• Maintain vendor files, including W-9s, insurance certificates, contracts, and payment information.
• Reconcile vendor statements and investigate outstanding balances or discrepancies.
• Respond to vendor inquiries regarding invoice status, payments, and account balances.

Data Entry & Record Management

• Perform high-volume data entry with a strong focus on accuracy and attention to detail.
• Maintain organized electronic and physical records of invoices, purchase orders, and payment documentation.
• Ensure all accounting and purchasing records are complete, accurate, and audit-ready.
• Generate reports and assist with data analysis related to purchasing and accounts payable activities.

Collaboration & Support

• Coordinate with Operations, Project Management, Purchasing, and Accounting teams to ensure timely processing of transactions.
• Assist with month-end closing activities, account reconciliations, and financial reporting requirements.
• Support internal audits and provide requested documentation as needed.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting, Business, or related field preferred.
• Minimum of 1 years of experience in Accounts Payable, Purchasing, Accounting Support, or Data Entry.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to manage multiple priorities while meeting deadlines.
• Excellent organizational, communication, and problem-solving skills.

Benefits:

• Health Insurance Options
• Retirement Plan Options
• Paid Time Off
• 401k with a match
• Career Growth Opportunities

Equal Employment Opportunity Statement

Superior Walls is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, military status, or any other characteristic protected by applicable federal, state, or local law.

All employment decisions are based on qualifications, merit, business needs, and job-related factors.

At-Will Employment Disclaimer

Nothing contained in this job description should be construed as creating an employment contract, express or implied. Employment with Lake City Homes is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Job Description Disclaimer

This job description is intended to provide a general overview of the position and is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions associated with the role. Management reserves the right to modify, assign, or reassign duties and responsibilities as business needs evolve.