Program Coordinator, Medical Communications in United States Embassy at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Program Coordinator, Medical Communications based in the United States.

This is an excellent opportunity for an organized and detail-oriented professional to build a career in medical communications while supporting meaningful healthcare initiatives. In this role, you will coordinate multiple client projects, ensuring timelines, deliverables, and stakeholder communications remain on track from start to finish. You'll collaborate with cross-functional teams, manage medical, legal, and regulatory review processes, and contribute to the successful execution of meetings and educational programs. The position offers exposure to a wide variety of projects in a fast-paced, collaborative environment where problem-solving and organization are highly valued. Ideal for recent graduates or early-career professionals, this role provides strong opportunities for learning, professional development, and long-term career growth within a dynamic industry.

• Coordinate multiple medical communications projects simultaneously, ensuring timelines, deliverables, and project milestones are tracked and completed efficiently.
• Manage medical, legal, and regulatory (MLR) review processes, including submissions, status tracking, stakeholder communication, and coordination with internal reviewers.
• Organize internal and external meetings, prepare agendas, capture meeting notes, and distribute clear action items and project updates.
• Support project financial administration by assisting with invoicing reviews, reconciliations, Sunshine Act reporting, and other client reporting requirements.
• Collaborate with external vendors to coordinate meeting logistics, including venue sourcing, travel arrangements, audiovisual requirements, catering, and event execution.
• Facilitate assignment team meetings, maintain project documentation, identify workflow challenges proactively, and help implement effective solutions to keep projects moving forward.

• Bachelor's degree in communications, marketing, advertising, journalism, or a related discipline; other academic backgrounds will also be considered.
• 0–2 years of professional or internship experience in a client services, agency, project coordination, or related environment.
• Strong organizational and multitasking skills, with the ability to manage numerous concurrent projects and competing deadlines.
• Excellent written and verbal communication skills, with a collaborative and proactive approach to problem-solving.
• Intermediate to advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Project.
• Experience supporting project managers, coordinating timelines, or developing project schedules is considered an asset.
• Ability to thrive in a fast-paced environment while maintaining exceptional attention to detail and a solution-oriented mindset.

• Competitive salary ranging from $41,600 to $62,400 annually, based on experience and qualifications.
• Fully remote work opportunity within the United States.
• Comprehensive benefits package, including health and wellness coverage.
• Professional development and career growth opportunities.
• Collaborative, supportive, and team-oriented work environment.
• Opportunity to work on impactful projects supporting pharmaceutical and biotechnology communications.
• Inclusive workplace that values diversity, innovation, and continuous learning.