Human Resources in El Paso, Texas at Southwest Coalition Inc

Title: Human Resources

Status: Hourly (less than 30 hours per week), Non-exempt

Reports to: Operations Manager

Location: El Paso, TX

The Company

Southwest Coalition, Inc., is a 501(c)(3) non-profit corporation focused on restoring reverence for the sanctity of human life and natural womanhood across the Southwest through a coalition of nonprofit social enterprises in line with Catholic and Biblical teaching, including our Guiding Star Southwest women’s medical centers, The Lily Pad Maternity Home, our Her Care Connection outreach and mobile medical bus, and Coalition for Life ministries.

Our Core Values

All team members must embody and execute our Core Values within their day-to-day duties and responsibilities:

• Humble: Lack entitlement and ego, be respectful and flexible, don’t take yourself too seriously, set others up for success even at a potential loss for yourself.

• Hungry: Have an unrelenting hunger to change the world, taking initiative fueled by a boldly optimistic hope and entrepreneurial growth mindset.

• Smart: Strong emotional intelligence, understanding the impact of your words and actions on others, inviting vulnerable communication and healthy conflict.

• Heart: Be compassionate, prayerful, and empathetic with a sincere desire to truly see and know others through a reverence for life and natural womanhood.

• Integrity: Ideal team players are faithful stewards who honor God by serving with integrity, accountability, gratitude, and excellence, recognizing that their work is made possible through the generosity of our donors and advances our mission.

• Perseverance: Ideal team players remain steadfast in the mission of defending life, serving with faith, hope, humility, and perseverance, trusting that God will bear fruit through their faithful work.
  
  

The ideal candidate will enjoy:

• Our unique model: In addition to our programs to build a Culture of Life in the Southwest, we also strive to provide expert healthcare to ensure that women have a life-affirming alternative through pre-natal and post-natal healthcare, education, and material support.

• Our culture: At Southwest Coalition for Life, we offer a more relaxed working environment, catering to the needs of our employees and establishing a family-like feel, leading by example and supporting breastfeeding in the workplace.

• Being an innovator: With the merger and expansion of two non-profit organizations, you will be establishing the medical practice for a new venture and helping support a ground-breaking mission on the new frontline of the pro-life movement in post-Roe America.

Position Summary

The Human Resources Admin manages personnel operations, regulatory labor compliance, employee documentation, and cultural health across all entities using ADP Workforce Now as the central operating platform. This role serves as the system administrator for employee onboarding, digital document cloud preservation, benefits liaison workflows, automated credential tracking, and volunteer management.

Core Responsibilities

ADP Onboarding & Digital Personnel Files

• ADP Onboarding Admin: Manage the digital onboarding workspace within ADP Workforce Now, initiating the electronic hiring packet for new employees and verifying I-9 documents within the dashboard.

• Self-Service System Assistance: Serve as the internal contact for employees navigating the ADP portal for personal information updates, withholding changes, and direct deposit setups.

• System Compliance & Document Management: Monitor the employee document cloud in ADP to ensure that 100% of staff records, signed handbooks, and policy acknowledgments are complete, digitally filed, and secure.

Automated License Tracking & Compliance

• Automated License Tracking: Configure and monitor the ADP credentials module, auditing automated alerts for approaching nurse, midwife, sonographer, and counselor license or certification expiration dates (NRP, CPR, BLS, etc.).

• Mandatory Training Verification: Maintain digital logs for mandatory staff compliance workshops, including HIPAA, OSHA, workplace safety, and infection control within the system.

• Labor Law Compliance: Ensure all federal, state, and local labor law updates are implemented and that required postings are prominently displayed across all physical center locations.

Hiring & Recruitment

• Recruiting Management: Write clear job descriptions, post open positions, screen incoming candidates, and schedule team interviews.

• Background Screening: Run required background checks, reference checks, and state-mandated screenings for all clinical and non-clinical applicants.

Payroll Intake & Benefits Liaison

• ADP System Syncing: Verify that all salary adjustments, new hire pay rates, and status changes are accurately reflected on the HR side of ADP so they automatically update the payroll module without manual hand-offs.

• Benefits Management: Coordinate employee enrollment workflows for group health insurances, workers' compensation claims, and retirement plans entirely within the ADP Benefits platform; monitor employee pre-tax deduction configurations.

• Intake Processing: Review employee expense and mileage logs for policy compliance before sending them to Bookkeeping for payment processing via the automated ADP expense module.

Policies, Procedures & Performance

• Handbook Maintenance: Maintain and update the Employee Handbook, uploading updated versions to the ADP dashboard for organization-wide digital signature.

• Conflict Resolution: Establish and administer conflict resolution, disciplinary, and workplace harassment investigation protocols.

• Performance Evaluations: Coordinate the annual employee evaluation cycle, including goal setting, performance coaching logs, and corrective action plans.

Volunteer & Culture Management

• Volunteer Onboarding: Manage volunteer applications, background checks, training workflows, signed confidentiality agreements, and hours tracking.

• Staff Care Coordination: Design initiatives targeted at preventing staff burnout, organizing staff appreciation efforts, facilitating healthy team communication, and managing conflict mediation.

Risk Management

• Incident Logs: Maintain documentation for employee injury logs, worker's compensation incidents, workplace safety complaints, and professional boundary violations.

Requirements

• High school diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, Organizational Leadership, or a related field preferred.

• Minimum of 2 years of human resources, office administration, or employee relations experience; 3–5 years preferred.

• Bilingual in English and Spanish preferred.

• Working knowledge of employment laws, HR best practices, payroll, benefits administration, and employee relations.

• Experience with HRIS systems, Microsoft Office Suite, and electronic personnel record management.

• Strong organizational, problem-solving, interpersonal, verbal, and written communication skills.

• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee information.

• Demonstrated ability to manage multiple priorities with accuracy, professionalism, and attention to detail.

• Excellent customer service skills with a servant-leadership mindset and the ability to build positive relationships with employees at all levels.

• Must be a professed, faithful, and engaged Christian who is passionately pro-life, exhibiting a reverence for every human life from conception to natural death.

• Demonstrates a commitment to upholding Catholic and Biblical principles consistent with the mission of Southwest Coalition and Guiding Star Southwest.

• Agrees with and is willing to uphold the organization's Faith and Values Agreement.

• Maintains punctuality, dependability, and a commitment to excellence in fulfilling all assigned responsibilities.