Industry Research Agreements Coordinator (Administrative Coordinator) in Portland, Oregon at Oregon Health & Science University

Industry Research Agreements Coordinator (Administrative Coordinator)

US--Remote

Requisition ID: 2026-40427
Position Category: Administrative/Office Support
Job Type: AFSCME union represented
Position Type: Regular Full-Time
Posting Department: Office of Proposal & Award Management
Posting Salary Range: $29.38 - $39.72 per hour, with offer based on experience, education and internal equity
Posting FTE: 1.00
Posting Schedule: Monday - Friday
Posting Hours: 8:00am - 5:00pm Pacific
HR Mission: Research
Drug Testable: No

Department Overview

The Office of Proposal & Award Management (OPAM), a unit within Research Development & Administration (RDA), supports OHSU's missions of healing, teaching and discovery by partnering with the research community to electively navigate the pre-award and post-­award administration on of sponsored projects. We support the OHSU research community with grant and contract proposal submission, contract negotiation, interpretation on and implementation on of sponsor terms and conditions and fiscal management of all sponsored projects. https://www.ohsu.edu/proposal-and-award-management

Function/Duties of Position

Contract Management

• Under the guidance of Industry Agreements Manager and/or Senior Industry Agreements Administrator, review, edit, negotiate and execute sponsored project agreements funded by industry partners, including but not limited to, standard material transfer agreements, non-disclosure agreements, confidentiality agreements, and standard amendments to existing agreements.
• Within assigned portfolio, negotiate contract terms, incorporate appropriate terms, working with various contracting parties to ensure that the requirements of the University and the industry sponsor are met while mitigating risk, maintaining the integrity of the research plan and protecting the intellectual property rights of the principal investigator and the University.
• Consult and collaborate with CRSO, Collaborations and Entrepreneurship, OHSU Legal, Risk Management, ORIO, the funder, the sponsor and its affiliates, the principal investigator and his/her department where appropriate.
• Ensure that contract scope and payment terms (if applicable) are clearly defined and compatible with OHSU policy, practicable, and in the best interest of the principal investigator and OHSU.
• Use extensive knowledge of applicable OHSU policy, public laws, regulations, and guidelines to translate program requirements into contract terms.
• Verify necessary internal prior approvals, compliance requirements and documentation of subcontract institutions.
• Triage inquiries and contracts to appropriate OPAM team member or other OHSU office.

Customer Service

• Provide superior customer service to internal and external contacts.
• Clearly and reliably communicate with sponsors on behalf of OHSU (sponsors both internal and external to OHSU).
• Provide subject matter expertise to entire Institution (including departments, hospital, foundation, and other contracting groups).
• Develop and maintain partnership with IRB, CRSO, and other internal offices as needed.
• Actively participate as a team member by assisting others and freely sharing information.

Training

• Participate in training initiatives for departmental staff and stakeholders.
• Contribute to drafting or modifying policies, guidance, strategies and practices to ensure researchers comply with contractual obligations under the contracts, including compliance with applicable state and federal regulations in conjunction with OHSU policies.
• Participate in and contribute to externally focused departmental initiatives, such as contracts formal and informal training for department staff or faculty, brown-bag training sessions, and Research Administration Information Network (RAIN)meetings.
• Serve as a resource for department staff, including study teams.

General Responsibilities

• Stay current with OHSU, RDA and OPAM policies and procedures.
• Participate in and contribute to internally focused departmental quality initiatives,
  such as in-service training, procedural analysis and improvement, and team building.
• Find ways to accomplish tasks and resolve issues while maintaining compliance. Be
  comfortable with the “gray” areas and think outside the norm to find creative solutions.
• Other Duties as Assigned.

Required Qualifications

• A Bachelor’s degree and two years of general office or secretarial experience; OR
• An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
• Four years of general office or secretarial experience; OR
• An equivalent combination of training and experience.

Knowledge, Skills, and Abilities

• Possess or attain within 6 months of hire OHSU signature authority for the specified
  contract type within portfolio.
• Ability to use professional judgment, take initiative, have a strong work ethic and express a positive attitude.
• Ability to establish and maintain effective and collaborative working relationships and
  maintain a high degree of professionalism in dealing with OHSU faculty, staff and external funding agencies.
• Demonstrated excellent analytical skills with the ability to understand and synthesize
  contract guidelines and regulatory requirements.
• Excellent communication skills as demonstrated by the ability to convey, explain and uphold regulatory requirements and contract language to administrative and investigator clients in the OHSU research community.
• Ability to organize and prioritize work with emphasis on tracking for rapid status-check.
• Ability to adapt to new or changed electronic systems, processes, and in the absence of processes.
• Demonstrated ability to accurately comprehend and interpret medical and scientific terminology, concepts and methodology.
• Thorough understanding of budgeting principles and procedures.
• Ability to exercise diplomacy and handle highly confidential matters discreetly.

Preferred Qualifications

• Two years of experience in federal and/or industry contract review/coordination.

Additional Details

Please list work experience on resume in months and years.

Fully remote position within the United States. Possible travel to national meetings.
If employee chooses to utilize campus flex space, it’s a typical office environment.
Work schedule falls within the normal daytime range of 7:30am – 5pm Pacific Time.

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.
• $50K of term life insurance provided at no cost to the employee.
• Two separate above market pension plans to choose from.
• Paid time off - 208 hours per year, prorated for part-time.
• Extended illness bank - 64 hours per year, prorated for part-time.
• 9 paid holidays per year.
• Substantial Tri-Met and C-Tran discounts.
• Employee Assistance Program.
• Childcare service discounts.
• Tuition reimbursement.
• Employee discounts to local and major businesses.