Administrative Assistant - Greenville, SC in Greenville, South Carolina at Eastern Industrial Supplies, Inc

About the role

Eastern Industrial Supplies is seeking a meticulous and highly organized Administrative Assistant to join our team onsite in our Greenville, SC branch - distribution center located off Pelham Rd near I-85. This role is the backbone of our daily operations, ensuring that phone communications are seamless and that our complex invoicing and documentation processes are managed with 100% accuracy.

The ideal candidate thrives in a routine-heavy environment and possesses strong technical aptitude for navigating specialized inventory and logistics software. Proficiency in time management is required to ensure that you meet deadlines effectively while maintaining high standards of excellence that promotes efficiency and productivity.

About Eastern Industrial Supplies, Inc.

At Eastern, we operate by a simple philosophy: The Eastern Way. We take care of our people, drive relentless improvement, and operate with unwavering integrity. We offer a competitive compensation package and the opportunity to be a true architect of a growing company's future. With over 45 years in the industrial distribution industry, 20 branch locations in the southeast we have a mission of "Honoring God in All We Do" to guide our every interaction, creating a workplace where every team member is valued and respected.

What you'll do

Front Office Reception - including managing incoming phone calls.

Daily Invoicing & Receiving Documentation - will involve the review and management of a high volume of paperwork as well as a large digital filing system.

Freight & Logistics Tracking - auditing & capturing freight charges, and managing the digital delivery schedule.

Accounts Receivable Support - includes processing AR payments through the Sales Order Entry system.

We will train you on:

Google Workspace: Heavy use of Google Sheets for tracking logs and other Google products - Gmail, Calendar, Drive, Docs, and Meet

ERP System and Reporting: Solar Eclipse ERP, Inventory Inquiry, Freight Audit Report, and Shipping Manifest Queue.

Logistics: UPS-ALL and Manifest Processor

What we need

Precision: You must be the type of person who double-checks every entry. Accuracy in billing is our top priority.

Work: 2+ years of experience in support and administrative jobs, distribution industry experience is a plus.

Organization: Ability to manage weekly folders and "Hold Files" without losing track of pending items.

Problem Solving: Ability to investigate shipping discrepancies and communicate effectively with Salesmen to resolve "Hold for PO" issues.

Reliability: Ability to maintain a consistent workflow to prevent backlogs.

Keyboard & Data Entry: Fast and accurate skills required for our administrative assistant.

Location: Ability to work onsite at our Greenville, SC branch location just off Pelham Rd near I-85

What we offer

• Competitive Pay & Comprehensive Benefits: We offer competitive salaries and a range of great benefits including medical, dental, short term disability (paid for by the company) and a 401(k) plan with immediate employer match.
• Paid Time Off: Eastern offers paid holidays and a bank of Paid Time Off (PTO) hours. This allows for a healthy work-life balance and to take the time you need to rest, relax, and rejuvenate.
• "Eastern Cares" Mission Days: As an employee, you can participate in PAID mission days, where you can engage in meaningful volunteer work and contribute to causes that matter to you.
• Growth and Development: You can develop your skills and advance in your career through training programs, mentorship opportunities, and internal promotions.
• Positive Company Culture: As a family-owned and operated business, the sense of being part of a family extends to all associates. You will be part of a supportive and inclusive work environment where your contributions are recognized and appreciated.