Document Control Intern in San Jose, California at California Bank of Commerce, N.A.

The Document Control Intern is a paid internship that provides hands-on experience supporting document organization, file maintenance, and quality control activities within the Operations Department. Under supervision, the intern assists with reviewing documents for accuracy and completeness, identifying items that may need correction, and helping maintain organized records in accordance with company procedures. This role offers exposure to document management processes, record retention practices, confidentiality standards, and internal quality review procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform quality control reviews of scanned and imported documents.

• Help organize, index, scan, and maintain records in accordance with company procedures.

• Maintain confidentiality when handling sensitive or proprietary information.

• Communicate file status updates, discrepancies, or findings to supervisors and designated team members as directed.

REQUIRED SKILLS AND ABILITIES:

• Basic to intermediate computer skills, including proficiency in Microsoft Office.

• Strong attention to detail, accuracy, and organization.

• Ability to learn quickly, follow instructions, and work effectively as part of a team.

Education/Licenses/Work Experience:

• High school diploma or GED equivalent required.

• Current enrollment in, or recent completion of, a college, university, or vocational program is preferred.

• Prior administrative, clerical, document-handling, or banking experience is helpful but not required.

Work Environment

• Standard office environment with a moderate noise level.

Physical Demands

The work environment characteristics and physical requirements described here are representative of those which an employee in this position encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Prolonged periods sitting at a desk and working on a computer.

• Remain in a stationary position for sustained periods of time.

• Occasionally move about inside the office to access filing cabinets and/or other office machinery.

• Occasionally required to raise objects up to 25 pounds from a lower to a higher position, move objects horizontally from position to position with, and/or bend body downward and forward, and/or extend hands and/or arms in any direction to access files and/or other office machinery.

• Consistent use of a computer and/or other office machinery is required, such as a keyboard, calculator, copy machine, scan machine, and/or computer printer.

• Making substantial and repetitive movements (motions) of the wrists, hands, and/or fingers.

• Close visual acuity is required to perform activities including, but not limited to, preparing and analyzing data and figures, transcribing, viewing a computer terminal, and/or extensive reading.

• Regularly required to communicate verbally with employees, clients, and vendors.