Executive Coordinator at Southern Nevada Regional Housing Authority – Las Vegas, Nevada

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An Exciting and Rewarding Career Opportunity

Southern Nevada Regional Housing Authority

Announcement Number

Job Title

24-029

Executive Coordinator

Number of Openings

Compensation (Depending on Experience, DOE)

One or more (Full-Time, 7 AM to 6 PM, Mon-Thurs)

$65,421.61 (Step 1) - $104,586 (Step 20) annually

The typical starting range for this position is between $65,421.61 and $72,213.23, DOE.

Opening Date

Closing Date

August 14, 2024

Applications are reviewed on a rolling basis.

August 30, 2024, (or until filled)

The closing date may be earlier based on the number of applications received.

To Apply and Required Documents

Conditions of Employment

This position is open to both internal and external applicants. Applicants should:

• Complete an application online - to apply, click here
• Submit a cover letter and resume

Only complete applications will be considered.

*Applicants who meet minimum qualifications are not guaranteed an interview.

Upon a conditional offer of employment, the candidate must successfully:

• Complete a background investigation which may include:

(education, criminal history, credit, fingerprints, and DMV)

• Pass a workplace drug test within 72 hours*
• Possess a valid State of Nevada driver’s license
• Possess a clean driving record

*As a federally-funded employer, although legal in the state of Nevada, marijuana is restricted under Federal guidelines.

Employee Benefits

Pay is only part of your generous compensation package while working for our premier agency. Employees enjoy a 3-day weekend; free parking; 2 weeks vacations (years 1 and 2); 13 sick days; 13 paid holidays, including your birthday; medical, dental, and vision insurance – 100% employer paid (employee only); health and dependent care flexible spending accounts; life and long-term disability insurance (employer paid); 457B Deferred Compensation Plan; Public Employee Retirement System (PERS) – 100% Employer-Funded or Employee/Employer-Funded (50%/50%); Employee Assistance Program (EAP); and a host of voluntary employee benefits options. Student loan forgiveness is available to qualified individuals, pursuant to the Public Service Loan Forgiveness (PSLF) program.

Overview

The Southern Nevada Regional Housing Authority (SNVRHA) is recruiting an Executive Coordinator to join our team. SNRHA provides affordable housing to low- and moderate-income households through its affordable housing, conventional public housing, and Housing choice voucher programs. Our team is comprised of 200+ committed and caring professionals who support our mission and the clients and communities we serve. Our success is built upon the contributions of our valued employees. To learn more, please visit us online - www.snvrha.org.

If relocating from out-of-state, more than its famous Strip, which provides endless entertainment opportunities for locals and tourists, Las Vegas, Nevada also offers a family-friendly environment with wonderful neighborhoods, affordable living, warm weather, outdoor wonders (hiking, climbing, snow-skiing, boating, sightseeing, and more), professional sports, and world-class restaurants. Las Vegas is home to the University of Nevada, Las Vegas (UNLV) and a few hour’s drive to beach destinations in Southern California, the Grand Canyon in Arizona, and national parks and ski resorts in Utah. Nevada is among the most tax-friendly states in the U.S., with residents enjoying no state income tax, county income tax, inheritance tax, and lower property taxes.

Position Summary

The Executive Coordinator provides administrative support to the Executive Director, Chief Operating Officer, Chief Administrative Officer, Chief Housing Officer, and the Board of Commissioners. The incumbent is responsible for day-to-day operations, screening calls, and visitors and acts as a liaison to the Southern Nevada Regional Housing Authority, the community, and the U.S. Department of Housing and Urban Development. The incumbent exercises supervision over lower-level staff.

Duties and Responsibilities

This announcement summarizes typical job functions and does not exhaustively or comprehensively list all duties and responsibilities. This position is accountable for performing the following duties and responsibilities, with or without reasonable accommodation.

• Performs advanced administrative support functions as dictated by the nature of the assigned department, i.e., payroll processing, preparing meeting agendas, maintaining and balancing expenditure/budget accounts, and coordinating and maintaining project and executive calendars as required.

• Compiles and organizes information and materials for meetings; attends such meetings and records and prepares official minutes for distribution in an accurate and timely manner.

• Prepares reports, memoranda, correspondence, policies, and other written materials as needed and transcribes dictation accurately and timely.

• Screens all incoming calls, visitors, and mail; responds to sensitive requests for information and assistance; resolves tenant concerns and complaints or refers to appropriate staff; researches and compiles information in response to requests; ensures the Executive Director, COO, CAO, CHO, and General Counsel are kept informed of complaints.

• Responds to questions and correspondence from residents, city, state, and HUD personnel; provide information to SNRHA staff in accordance with Housing Authority policy and procedures.

• Ensures that HUD deadlines on various projects are met.

• Coordinates meeting agendas for Board of Commissioners meetings; prepares meeting notices; coordinates meeting logistics; prepares minutes; follows up on meeting requests from Commissioners or the public in accordance with State and Housing Authority standards.

• Acts as liaison to other Housing Authority personnel, City officials, and the public as required.

• Interprets Housing Authority policies, rules, and regulations in response to routine inquiries and complaints; refers inquiries as appropriate.

• Maintains, updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.

• Prepares, posts, and advertises agendas and notices of official/public meetings as required by established law within the department and other areas for public viewing.

• Establishes appointments, mails out letters, and updates the files as required.

• Assists in monitoring the department’s budget and completes independent projects as assigned.

• Files and retrieves various records, files, forms, reports, correspondence, and/or related department documentation as directed.

• Gathers information and analyzes issues for special projects as assigned.

• Complies with SNRHA and department rules, policies, procedures, and practices.

• Coordinates travel arrangements for meetings, conferences, and public functions in accordance with Housing Authority policy and procedures.

• Demonstrates courteous and cooperative behavior when interacting with clients, visitors, and SNRHA staff, supporting the relationship between SNRHA and the constituent population.

This position is NOT eligible for participation in the collective bargaining unit (SEIU), which represents certain Southern Nevada Regional Housing Authority employees.

Minimum Qualifications

Minimum qualifications are intended to identify applicants most likely to perform successfully on the job. Applicants who meet minimum qualifications are not guaranteed an interview; however, they are further assessed to determine how well they meet the position's minimum qualifications and the agency's immediate needs. Applicants should possess the following:

• High school diploma or GED.
• Five (5) years of progressively responsible executive-level secretarial or administrative support.
• Excellent communication, problem-solving, crisis management, time management, and organizational skills.
• Valid Nevada State-issued Driver’s License and a satisfactory driving record.

Preferred Qualifications

Preferred qualifications are desired qualifications above and beyond minimum qualifications that demonstrate additional education, experience, training, or other credentials. Preference may be given to applicants who possess the following preferred qualifications:

• Bachelor’s degree in business administration, organizational development, public administration, finance, or a related field.
• Experience working with a housing authority, government, or social service agency.
• Experience working with vulnerable populations.
• Bilingual skills (English/Spanish).

Screening and Selection

Applicants who meet minimum qualifications may be further considered. Evaluation factors include, but are not limited to, a cover letter and resume, writing samples, pre-employment testing/assessments, panel interviews, references, performance evaluations, and background investigation.

Reasonable Accommodation

If you require a reasonable accommodation to participate in our hiring process, contact the HR Department (702.477.3170).