Administrative Secretary at HealthcareSource Medical Center – Boston, Massachusetts

Description: Administration Secretary - Diestary Department

Administration Secretary - Hospital Job Purpose: Supports hospital administration by representing the administrators; controlling calendars; preparing reports and documents.

Administration Secretary - Hospital Job Duties:

• Represents the administrators to the public by handling and screening incoming telephone calls; recording and transmitting messages; receiving and announcing scheduled visitors; screening unscheduled visitors.
• Arranges appointments for administrators by maintaining master administration calendar; rescheduling appointments when conflicts arise.
• Provides office services support for administrators by inputting data; proofreading documents; gathering information; preparing reports; maintaining files; ordering and maintaining supplies and equipment.
• Enhances the hospital's customer service reputation by assisting patients, visitors, and physicians to resolve expressed concerns.
• Contributes to a safe and secure environment for patients, visitors, physicians and co-workers by following established procedures.
• Keeps information confidential by by following the employee confidentiality policy.
• Supports inter- and intra-departmental cooperation by contributing to effective working relationships.
• Accomplishes administration and hospital mission by completing related results as needed.

Skills/Qualifications: Administrative Writing Skills, Telephone Skills, Meeting Planning, Deadline-Oriented, Multi-tasking, Scheduling, Data Entry Skills, Professionalism, Attention to Detail, Organization, Dependability

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