Administrative Specialist - Cemetery at City of Auburn – Auburn, Washington

The City of Auburn's Mountain View Cemetery (Washington's leading Municipal Cemetery) is seeking an experienced Administrative Specialist to provide an opportunity to give an essential service to people in their time of need. Located on the West Hill of Auburn, Mountain View Cemetery overlooks the Auburn Valley and Mt. Rainier. The cemetery serves many area funeral homes and offers a full range of above ground and below ground interment options. Over 300 interments are performed annually.

This Cemetery is operated as an Enterprise fund and is a division of the City of Auburns Parks, Arts and Recreation Department.
In this role you will:

• Maintains an extensive permanent records management system; maintains a computerized database file system for various documents and records.
• Performs clerical and administrative duties as assigned; answers telephones and assists the public by providing support or referring them to appropriate staff.

• Inventories and obtains office supplies on a regular basis; sources merchandise including, but not limited to, urns, cemetery memorial, vaults, and vases; processes new marker/monument order requests; reviews invoices and contracts for accuracy; performs weekly audits on delivery manifests to assist the Finance Department.

• Assists the Cemetery Manager by scheduling burial services with funeral directors; assists in preparing a daily calendar of activities, events, etc.; assists in the sale of property, services, and merchandise.

• Opens, closes, and secures the facility as scheduled.

While these duties will be the primary focus of this job, please CLICK HERE to view the full job description.
We are looking for candidates who have...

• Graduation from high school, or equivalent

AND

• Three (3) years of related office support work experience.

We would LOVE it if you had...

• Experience in a cemetery environment

CERTIFICATIONS AND LICENSES

Possess and retain a valid state driver’s license with no impending loss at time of appointment.

WHY CHOOSE THE CITY OF AUBURN?

• Competitive salary
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 12 days of paid vacation per year
• 11 paid holidays per year
• 2 paid floating holidays of your choice per year
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• And more!

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Team Auburn values diverse perspectives, life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

READY TO APPLY?
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact the recruiter listed on this job announcement.

RECRUITMENT PROCESS
The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications. For that reason, hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening.

Please make sure to submit a complete, detailed, and updated job application, and thoroughly answer the supplemental questions prior to the submission deadline! You must meet the minimum qualifications to move forward in the screening process.

Please note that if you are selected to move forward after an interview, a background check, driving abstract review, and reference check will be completed before an official job offer will be made.

COMMUNICATION FROM THE CITY OF AUBURN
We primarily communicate via e-mail during the recruitment process. E-mails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.

CONTACT INFORMATION
If you have any questions, please contact Chardae Gillespie, HR Coordinator, at cgillespie@auburnwa.gov.