Grant Coordinator at West Valley City – West Valley City, Utah

Come join a team dedicated to making a positive impact in our community, where the well-being of our residents is always our top priority. We offer flexible scheduling options (based on position) and foster professional growth through comprehensive training programs and learning opportunities. Shape your future in a career that empowers you to make a difference and thrive in a collaborative, purpose-driven environment.

Position Summary

Under the direction and supervision of the Grants Administrator, this position administers the Community Development Block Grant (CDBG) and HOME Investment Partnership Grant (HOME) programs to ensure compliance with HUD requirements and regulations. Prepares, submits, and maintains a variety of records, reports and files related to assigned activities.

Starting Pay: $23.40 -$25.99 per hour depending on experience

Benefits: Full Benefits; health, dental, and life insurance, paid time off and paid holidays, vision reimbursement plan, parental leave

Retirement: Utah Retirement Systems, pension and/or 401(k)

Schedule: 4 x 10-hour shifts per week, Monday - Thursday, between the hours of 7am and 6pm

FLSA Status: Non-Exempt

Application Deadline: May close any time after March 29, 2026

Essential Duties and Responsibilities

1. Administer CDBG and HOME programs related to WVC home rehabilitation programs.

2. Coordinate with Grant and Loan committees.

3. Prepare budget forecasting documents and ongoing budget reconciliation tracking forms.

4. Monitor contractors to stay within budget and scope of work.

5. Prepare various financial, real estate, and legal documents related to loans, deeds, liens, and grants.

6. Monitor federally funded construction projects and subrecipient programs to ensure compliance with all applicable regulations and requirements, including, but not limited to, environment reviews, Housing Quality Standards, Section 3 labor standards, Davis-Bacon and Related Acts for wages, and Build America, Buy America Act rules for materials and products.

7. Coordinate and supervise the work of project managers, consultants, contractors, inspectors, and financial institutions.

8. Conduct visits to construction and work sites to monitor compliance with federal laws and regulations.

9. Conduct and attend pre-bid and pre-construction meetings.

10. Ensure compliance and provide technical assistance to CDBG subrecipients such as training, reporting, and invoicing within Neighborly, IDIS, and other software as needed.

11. Training subrecipients and contractors in the federal laws and regulations that need to be followed during the construction period.

12. Assist with periodic audits of records and procedures; develop and implement tracking systems to ensure the timely progress of projects.

13. Assist with compilation of reports involving expenditures, activity levels, outcomes, and goals, including, but not limited to, the Consolidated and Annual Action plans, and the CAPER within IDIS.

14. Provide technical assistance to CDBG subrecipients such as compliance, training, reporting, and invoicing within Neighborly.

15. Provide technical assistance to loan applicants including assistance with applications, closing documents and loan payments within Neighborly.

16. Prepare loan summary reports, financial analyses, key program metrics, loan underwriting, closing documents and secure Trust Deeds.

17. Develop public education materials and attend community events to educate the public of rehabilitation and grant opportunities.

18. Coordinate with Finance Department, Legal Department, Housing Department, Building Inspection Division, homeowners, real estate professionals, and contractors to deliver grant and loan program materials efficiently and effectively.

19. Participate in trainings, conferences, and meetings that facilitate the administration of WVC grant and loan programs.

20. Coordinate and contribute to the flow of information internally and externally with city employees, clients, and other organizations.

21. Answer telephones and emails, greet visitors, handle program inquiries, and solve client problems.

22. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

23. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications Must be able to use Word, excel and Outlook proficiently and have the aptitude to learn to use other software programs as needed.

24. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATIONS

• Ability to compose correspondence using proper grammar, spelling, and punctuation.
• Ability to perform basic mathematical functions.
• Ability to perform basic budgeting functions.
• Ability to follow verbal and written instructions.
• Ability to speak in public in various situations.
• Ability to exercise initiative and sound judgement, and to react resourcefully, creatively, and responsibly under varying pressure conditions.
• Ability to create and maintain filing systems in accordance with federally established regulations.
• Ability to establish and maintain positive relationships and communication skills with city employees, clients, homeowners, real estate professionals, and contractors.
• Ability to exercise initiative and sound judgment and to react resourcefully and responsibly under varying pressure conditions.
• Ability to react to change productively and to handle other tasks as assigned.
• Ability to negotiate, mediate, and work cooperatively with representatives of citizen groups, governmental officials at all levels, executives of private and public agencies and community leaders.
• Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, recommend best options and implement approved solution in support of goals.
• Ability to perform varied office work including but not limited to typing, composing letters, using Microsoft Office Suite (Excel, Word, Outlook, Teams, Publisher), and Adobe Acrobat.
• Ability to learn and understand new computer programs and apps quickly.

EDUCATION AND/OR EXPERIENCE

• Three years of full-time paid employment in related field or any equivalent combination of education and/or experience.
• Bachelor’s degree from an accredited college or university in Public Administration, Business, Finance, Communications, Community/Economic Development, Education, Social Services, or related field preferred.

LANGUAGE SKILLS

• English (read, write, and the use of proper grammar)
• Spanish preferred

CERTIFICATES, LICENSES, REGISTRATIONS

• Possess a valid Utah Driver’s License

OTHER SKILLS AND ABILITIES

• Notary Public or ability to obtain status if requested.
• Familiarity with Neighborly and IDIS.
• Familiarity with HUD Grants and funding requirements.
• Familiarity with HUD Housing Quality Standards and Environment Review procedures.
• Familiarity with basic finance, loan processing and underwriting procedures including federal documentation requirements, and applicable loan rules and regulations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; talk and hear. The employee is occasionally required to stand, bend, and walk. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

Indoor environment, working with the public on one-on-one basis or in groups. Heavy phone traffic, paperwork, and filing. Intermittent exposure to stress because of human behavior. This position will be required to occasionally visit construction sites and must be able to comply with safety requirements applicable to construction environments. May require occasional out of state travel and attendance at evening and weekend meetings.

If you are reading this and hesitating to click "apply" because you do not check every box in the posting, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.