PT Administrative Assistant - Police Investigations at Kingsville, City of (TX) – Kingsville, Texas
Kingsville, City of (TX)
Kingsville, Texas, 78363, United States
Posted on
Updated on
Salary:$17.89 - $23.54/hrEmployment Type:Part-Time
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About This Position
ESSENTIAL JOB FUNCTIONS:
Definition:
Conducts a variety of routine clerical, secretarial and administrative duties for a department.SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
•Perform a wide variety of duties for a department
•Answer telephone calls and receive visitors, screen, and refer to appropriate person
•Provide routine information regarding department’s policies and procedures and on various programs
•Interpret City policies, rules, and regulations in response to inquiries and refer inquiries as appropriate
•Type forms, memos and routine documents from written sources according to specific instructions
•Review documents, as instructed, to determine that appropriate forms are used and completely filed
•Make travel arrangements
•Maintain appointment schedule and calendars
•Arrange meetings and conferences
•Operate office equipment
•Type a variety of materials including general correspondence and memoranda
•Prepares and maintains payroll and attendance records
•Maintain a variety of files and records including summary overtime reports
•Count and inventory office supplies and forms
•Assists with research and compiling of date for various reports and special projects including annual budget
•Performs other duties as assigned
MINIMUM EDUCATION AND TRAINING
- Two (2) years of administrative or clerical experience
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of modern office methods, procedures, and equipment
- Advanced proficiency in MS Excel, Word and PowerPoint
- Knowledge of English usage, spelling, grammar and punctuation
- Knowledge of business letter writing
- Ability to communicate clearly and concisely, orally and in writing
- Ability to work cooperatively with others
- Ability to interpret and apply administrative and departmental policies, laws, and rules
- Ability to plan, organize and schedule priorities in the office
- Must be punctual and organized to meet deadlines
- Ability to maintain confidential information
· Bilingual in English/Spanish; Acceptable Equivalency: Any combination of experience and training that would likely provide the required knowledge, skills and abilities.
WORK ENVIRONMENT
- May be required to work hours other than the regular schedule including nights, weekends, and holidays.
- This position requires regular and reliable attendance and the employee's physical presence at the workplace
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Job Location
Kingsville, Texas, 78363, United States
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