Payroll Coordinator / HR Generalist at Palm Medical Centers – Coral Gables, Florida

The HR Generalist is responsible for providing comprehensive support across key human resources functions, with a primary focus on payroll processing and benefits administration. This role supports recruitment, onboarding, orientation, offboarding, compensation, training, HRIS data management, and compliance.

Key Duties & Responsibilities:

• Process biweekly payroll for all employees with accuracy, including new hires, terminations, compensation updates, bonuses, PTO payouts, reimbursements, and benefits‑related deductions.
• Review, audit, and reconcile employee timekeeping records prior to payroll submission.
• Maintain and update employee information in HRIS and payroll systems.
• Process personnel actions including new hires, promotions, transfers, and terminations.
• Assist with benefits administration, including enrollments, changes, terminations, and responding to benefit-related inquiries.
• Support annual open enrollment activities and employee communications.
• Assist with recruitment efforts including job postings, interview scheduling, reference checks, and preparing offer letters.
• Facilitate new hire onboarding, system setup, and conduct orientation sessions.
• Provide day‑to‑day HR support and respond to employee questions regarding HR policies, benefits, payroll, and time‑off procedures.
• Maintain accurate and confidential employee files, HR documentation, and ensure data integrity.
• Manage and update internal HR trackers including headcount, onboarding status, compliance logs, and departmental spreadsheets.
• Assign, track, and ensure completion of required training programs.
• Prepare HR reports, spreadsheets, and HR metrics as needed.
• Assist with employee engagement initiatives, service anniversaries, recognition programs, and culture‑building activities.
• Coordinate employee training sessions, performance review reminders, and development initiatives.
• Provide general administrative support including filing, drafting documents, scheduling meetings, and maintaining HR records.
• Assist with offboarding, including sending and tracking exit interviews and collecting required documentation.
• Perform additional duties as assigned to support HR operations and organizational needs.

Required Skills/Abilities:

• Strong payroll processing experience required.
• Experience with benefits administration preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information.
• Strong analytical and problem‑solving skills.
• Ability to prioritize tasks efficiently.
• Knowledge of HR laws and regulations.
• Proficiency with Microsoft Office and HRIS systems.
• Bilingual (English/Spanish) required.

Physical Requirements:

• Prolonged periods working on a computer.
• Ability to lift 15 pounds occasionally.
• Ability to travel to various locations as needed.

Education and Experience:

• Bachelor’s degree in HR or related field preferred.
• Minimum 3 years of HR experience, including payroll processing.
• HR certification (PHR, SHRM‑CP) preferred.

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k)
• Flexible spending account
• Paid time off

Work Setting : In-person

Job Type: Full-time

Schedule:

• Monday to Friday
• 8 hour shift

Job Type: Full-time

Experience:

• Human resources: 3 years (Required)
• Recruiting: 2 years (Required)
• Employee relations: 1 year (Preferred)

Language: Spanish (Required)

Work Location: In person

Palm is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Palm makes hiring decisions based solely on qualifications, merit, and business needs at the time.