A&R Operations Coordinator at Gamma Media Holdings LLC – Los Angeles, California

Position Summary

The A&R Operations Coordinator supports the EVP, Content Operations & Partnerships in overseeing the administrative and operational flow of A&R projects. This role ensures that recording sessions, deliverables, and project documentation are executed smoothly and on schedule. While this position provides some crossover support to the A&R team, it is not a creative scouting role; instead, it focuses on process, organization, and execution. The ideal candidate is detail-oriented, highly organized, and eager to gain experience at the intersection of music operations and A&R.

Key Responsibilities

• Coordinate logistics for recording sessions, mastering, and related project activities.
• Track A&R deliverables, submissions, demos, and release timelines in databases and trackers.
• Support project documentation, including contracts, invoices, clearances, and budgets in coordination with legal and finance teams.
• Assist with the organization and delivery of final masters, label copy, and metadata to production.
• Prepare decks, briefs, and meeting materials for the EVP and senior A&R leadership.
• Coordinate listening sessions, showcases, and internal A&R-related events.
• Communicate with artists, managers, producers, and internal teams to ensure timely information flow.
• Maintain accurate record-keeping and confidentiality of all sensitive project information.
• Provide administrative support to the EVP as needed (scheduling, expense reporting, travel logistics).

Qualifications

• 2+ years of experience in A&R administration, content operations, or entertainment administration.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Motion, Trello).
• Basic understanding of music industry structures (labels, publishing, management, PROs).
• Ability to thrive in a fast-paced, startup-like environment with shifting priorities.

Preferred Qualities

• Passion for music and interest in the operational side of A&R.
• Solutions-oriented with the ability to anticipate project needs.
• Highly collaborative and comfortable working across multiple departments.
• Professionalism, discretion, and sound judgment when handling confidential materials.